The Vendor is required to provide of providing comprehensive procurement card expense monitoring, compliance review and related support services as needed.
- A Lead Agency is a well-established and well-respected government entity that facilitates the competitive bidding process by being a part of the process from start to finish.
- Procurement card programs are widely used in the public sector to enhance efficiency and streamline purchasing, making strong oversight essential.
- Expense Monitoring and Analysis – Enhance fiscal integrity by providing continuous visibility into spending activity, enabling Members to detect irregularities, ensure policy adherence, and improve financial oversight.
- Desired outcomes include, but are not limited to:
• Timely identification of unusual, duplicate, off-policy, or potentially unauthorized transactions.
• Insight into spending patterns, trends, and anomalies for proactive decision-making.
• Clear and configurable reporting tools that support Member review and compliance monitoring.
• Recommendations that help Members strengthen policies, controls, or operational processes.
- Receipt and Documentation Validation – Ensure that transaction documentation is complete, authentic, and aligned with Member requirements to support compliance and audit readiness.
- Desired outcomes include, but are not limited to:
• Confirmation that receipts and supporting documents meet Member standards.
• Identification of missing, inaccurate, or non-conforming documentation.
• Availability of secure, organized, Member-accessible documentation records.
• Reporting features that support exception tracking and compliance review.
- Invoice Review – Enhance financial accuracy and safeguard Member resources by ensuring timely detection of duplicate payments and other inconsistencies across accounts payable invoices and procurement card activity.
- Desired outcomes include, but are not limited to:
• Reliable identification and reporting of duplicate, inconsistent, or potentially erroneous payments.
• Increased Member confidence in payment integrity through improved visibility into invoice and procurement card activity.
• Clear, policy-aligned summary reporting that supports Member oversight and financial decision-making.
• Timely exception alerts that enable Members to address issues promptly and prevent future overpayments.
- Fraud Detection and Risk Mitigation – Strengthen Member safeguards against fraud, waste, and abuse by providing proactive, data-driven detection capabilities and clear visibility into potential risks within financial transactions and related activities.
- Desired outcomes include, but are not limited to:
• Early identification of transactions or behaviors that deviate from expected patterns and may indicate fraudulent or improper activity.
• Consistent application or risk indicators that enhance Member awareness of potential misconduct or vulnerabilities.
• Targeted analyses that support Member-led reviews, inquiries, or investigations when heightened scrutiny is required.
• Secure and reliable reporting mechanisms that protect the integrity documentation and reporting channels for suspected fraud cases.
• Actionable recommendations that help Members strengthen controls, reduce exposure to risk, and prevent future occurrences.
- Contract Period/Term: 1 year
- Pre-Proposal Meeting (Non-Mandatory) Date: January 7, 2026
- Questions/Inquires Deadline: January 13, 2026
