Website Redesign and Content Management System

The Vendor is required to provide for the design, development, and implementation of a new district website and accompanying content management system (CMS).
- The project also includes websites for 12 schools and multiple departments.
- Content Management System (CMS): Provide a user-friendly and intuitive CMS that allows staff with a range of technical abilities to update and manage website content easily.
- Development and Implementation: Build and deploy the new website on a secure and reliable hosting platform.
- Content Migration: Develop a plan for migrating existing content from our current website to the new platform, including templates.
- Training: Provide comprehensive training for district and school staff on how to use the CMS and manage website content.  - Ongoing Support and Maintenance: Offer a plan for ongoing technical support, maintenance, and security updates
- Content Management System (CMS)
•    An intuitive, web-based interface that is easy for non-technical users to manage.
•    Drag-and-drop page building capabilities.
•    Granular user roles and permissions to control content editing and publishing.
•    A content approval workflow.
•    Robust and accurate internal search functionality.
- Design and User Experience
•    A fully responsive design that functions seamlessly across desktops, tablets, and smartphones.
•    An intuitive navigation structure that allows users to quickly find information.
•    The ability to create and apply templates for consistent branding across all school sites.
•    A design that reflects the district’s brand and vision.
•    Staff directory tool that is automatically informed by staff information contained in google workspace or active directory with optional overrides by website management team.
•    ‘Contact us’ form functionality with appropriate protections against spam, phishing, and malicious submissions
- Communication and Engagement Tools
•    News and announcements sections with social media sharing capabilities.
•    Comprehensive, easy-to-manage district and school calendars with ical subscription options.
•    Emergency alert functionality with prominent banners or pop-ups.
•    Dedicated sections or “microsites” for departments, programs, and parent/student resources.
•    Online forms and surveys.
•    Photo galleries.
•    Video galleries compatible with YouTube and self-hosted playlists.
•    Document management and browsing capabilities (e.g., board policies repository).
- Technical Requirements
•    Secure, cloud-based hosting with a guaranteed uptime of 99.9% or higher.
•    Seamless integration with google workspace, documents, and single sign-on (SSO).
•    Built-in adherence to search engine optimization (SEO) best practices.
•    Analytics and reporting tools to monitor website usage and engagement.
•    Support for archival retrieval of previously published content for open records purposes.
- Accessibility
•    Full compliance with the Web Content Accessibility Guidelines (WCAG) 2.1 AA and comply with act and accompanying rules.
•    CMS-integrated tools to assist content creators in producing accessible content. Ideally, the CMS should not allow publishing if content violates WCAG 2.1 AA standards.
•    Vendors must provide an accessibility conformance report (ACR) to include, ideally, a voluntary product accessibility template (VPAT) to demonstrate compliance.
- Optional Features
•    Integration with mass communication tools (email, SMS, or push notifications)
•    AI agent that can be programmed with district information and answer questions

- Questions/Inquires Deadline: November 20, 2025