The vendor required to provide property management services for include:
1. Property operations
• Day-to-day management of the building and grounds.
• Maintain regular on-site and remote presence appropriate to the scope.
• Serve as the single point of contact for property-related matters.
• Maintain a staffed 24/7 emergency contact line and coordinate emergency response activities, including contacting emergency services and notifying authority in accordance with established protocols.
2. Tenant management and compliance
• Administer lease agreements and monitor and ensure tenant adherence to lease terms.
• Handle leasing activities as directed by authority, including advertising vacancies, screening potential tenants (if applicable), and processing renewals.
• Collect rent and other tenant charges.
• Ensure management and tenant interaction practices comply with:
o Applicable commercial tenancy obligations as set out under state law, and city.
o Fair housing laws and public accommodation requirements,
o Authority rules, including, but not limited to, regarding transparency, records, and public funds management.
• Address tenant concerns, disputes, and complaints professionally.
• Issue legal notices (e.g., entry, lease violations, termination) when necessary.
3. Maintenance and facilities management
• Conduct routine, preventative, and emergency inspections and advise authority on all recommended repairs.
• Conduct regular inspections of property, grounds, building and tenant spaces.
• Maintain records of maintenance activities and warranties.
• Assist authority as requested with recommendations and monitoring of repair work performed by others on the property.
4. Financial management and reporting
• Prepare proposed annual operating budget for authority review and approval and manage
• Operations within approved budgets
• Collect and account for rent, deposits, and any other amounts.
• Process and coordinate payment of operating expenses subject to authority procedures and controls.
• Maintain and provide transparent financial records in accordance with public-agency accounting requirements.
• Provide monthly financial statements including:
o Income and expense reports.
o Rent roll and lease status.
o Maintenance logs.
• Deliver year-end reports.
5. Regulatory compliance
• Ensure that the property and occupancy comply with all state, federal, and local regulations including safety, building codes, environmental standards, accessibility requirements, and equitable access.
• Assist authority in responding to audits, inspections, or compliance reviews.
• Maintain records relating to all services provided to authority and the property separately from other records and otherwise in a manner that allows production as required under the act.
6. Risk management
• Identify and propose appropriate security measures to protect the property, personal property, occupants, and invitees, with the understanding that authority reserves the right to establish, modify, or require compliance with its own internal security protocols.
• Report incidents, hazards, and claims promptly.
• Maintain required insurance coverage in association with his services and ensure vendors do the same.
7. Property transition and disposition support
• Provide property data, information, and operation input to support authority led development planning activities, when requested.
- Contract Period/Term: 3 years
- Questions/Inquires Deadline: January 20, 2026
