Event Staffing and Cleaning Services

The Vendor is required to provide professional event staffing and cleaning services at the country
- Event Supervisor shall:
• Manage and oversee all contracted staff on-site.
• Coordinate directly with venue management and event organizers.
• Assign tasks and monitor performance of staff.
• Address guest concerns and ensures a high-quality experience.
• Enforce compliance with safety standards and venue policies.
• Confirm that staff are in proper uniform with ID, take scheduled breaks, and complete timekeeping protocols.
• Ensure final building security and lockdown once the event concludes.
- Kitchen Supervisor shall:
• Prepare the catering kitchen for bidder use, including equipment setup.
• Monitor and assist bidder during event operations.
• Maintain organization in kitchen.
• Follow all food safety and hygiene procedures.
• Sanitize countertops, appliances, and floors after the event.
• Ensure all kitchen equipment and supplies are restocked.
• Remove all bidder items from fridges/freezers and return appliances to standard condition.
- Event Setup and Breakdown Staff shall:
• Set up furniture, equipment, and decorations in accordance with event layout.
• Assist with transporting and positioning event materials.
• Maintain clean and organized spaces prior to start of event.
• Remove and pack up materials post-event.
• Ensure rooms are restored to original layout and cleanliness.
• Secure the building following event conclusion.
- Restroom Attendants shall:
• Monitor restroom throughout the event.
• Sanitize fixtures and refill supplies regularly.
• Report any maintenance issues or safety hazards.
• Maintain functioning and hygienic conditions for all guests.
• Log and report any incidents to supervisors or venue management.
- Event Cleaning Services Staff shall:
• Provide continuous cleaning and janitorial support before, during, and after events.
• Maintain cleanliness of all event spaces, including but not limited to ballrooms, meeting rooms, atriums, restrooms, hallways, kitchens, service corridors, entrances, patios, and outdoor event areas.
• Remove trash, debris, food waste, and recyclables throughout the duration of events and at event conclusion.
• Replace trash liners and restock restroom supplies including soap, paper towels, and toilet paper as needed throughout events.
• Sweep, vacuum, mop, sanitize, and disinfect floors and surfaces before and after each event.
• Clean and sanitize tables, chairs, countertops, bars, catering preparation areas, and high-touch surfaces.
• Assist with spill response and emergency cleanups to maintain guest safety and operational standards.
• Coordinate with venue management regarding event timelines, room turnovers, and cleaning priorities.
• Ensure all event areas are restored to original condition and readiness for subsequent venue operations.
• Utilize cleaning products, equipment, and procedures that comply with act standards and all applicable local, state, and federal regulations.
• Report maintenance concerns, damages, safety hazards, or sanitation issues immediately to venue management.
• Ensure all cleaning staff maintain professional appearance standards and wear bidder-issued uniforms with visible company identification while on duty.
• Coordinate post-event deep cleaning services when required based on event size, duration, or operational impact.
- Non-Mandatory Site Visit: May 21, 2026