The vendor required to provide targeted case management plus (TCM plus) applicant will also be responsible for managing the invoicing process for services rendered by TCM plus providers and other related fiscal management duties to include requests for customized goods and services.
- Linkage to TCM plus:
• Establish referral protocols and procedures:
o Create guidance document outlining the steps and criteria for identifying eligible youth and families, and the process for referring them to TCM plus providers.
• Develop partnership agreements with TCM plus providers:
o Establish formal agreements detailing the collaboration between the applicant and TCM plus providers, including roles, responsibilities, and communication channels.
• Create training materials for staff:
o Develop resources to train internal staff on eligibility criteria, referral processes, and how to effectively link families to services to include integration of family peer support services as needed.
• Develop outreach and engagement plan:
o Establish strategies for identifying and engaging eligible youth and families within the community.
• Establish data tracking and reporting system:
o Develop and implement a system to monitor referrals, enrollments, linkages, discharges and other outcomes, ensuring accountability and program effectiveness.
• Develop resource guide of TCM plus providers:
o Create a comprehensive list of available TCM plus providers in state, including contact information, services offered, and geographic areas served.
- Fiscal management:
1. Develop a comprehensive document outlining the applicant's local policies and procedures for the effective administration, disbursement, and prioritization of funds
• Budgeting process: how funds will be allocated and budgeted.
• Expenditure procedures: rules and processes for approving and making expenditures.
• Financial reporting: schedule and format for internal and external financial reports.
• Internal controls: measures to safeguard assets, ensure accuracy of financial data, and promote operational efficiency.
• Compliance procedures: how the applicant will ensure adherence to all program requirements and relevant regulations.
• Audit procedures: plans for internal and external audits to ensure accountability.
• Prioritization of funds justification: documentation explaining how funds are prioritized to align with program requirements and achieve desired outcomes.
2. Develop periodic (e.g., monthly, quarterly, annual) reports demonstrating the effective administration and disbursement of funds
• Budget vs. actual expenditure reports
• Cash flow statements
• Balance sheets
• Narrative explanations of significant variances or financial activities
3. Develop and implement a process of documenting internal or external audits conducted to verify compliance with program requirements and financial policies
• Audit findings
• Recommendations
• Corrective actions taken
4. Establish process for submitting TCM plus referrals and CG&S requests to administration for authorization.
• Reviewing CG&S referral requests for initial approval, submitting those approved referrals to administration for final authorization, and maintaining accurate records to track all customized goods and services (CG&S) expenditures.
- Budget: $1,179,765
- Contract Period/Term: 1 year
- Pre-Application Conference Date: January 6, 2026
