The vendor required to provide executive search consulting services to search for and locate candidates for senior-level, executive-level, and highly specialized and skilled positions as well as lead and drive the hiring process of the most effective candidates for defined positions for the agency.
1. Develop an understanding of the need:
• The appropriate requesting commonwealth agency management and staff within one (1) week of the contracted services to understand requirements for the position, benefits package, salary expectations, and onboarding.
• This will include qualifications such as professional credentials, personal characteristics, and any other information deemed relevant to the search.
2. Evaluate employee position description:
• The appropriate requesting commonwealth agency management and staff within (3) weeks of the contracted services to evaluate the current position description and offer appropriate recommendations to develop a complete position description, define key criteria, required job skills, and qualifications to be used in the search.
3. Advertise and solicit candidates:
• Create effective job advertisements in accordance with the finalized position description.
• The contractor shall advertise, market, source, and recruit for positions using relevant and appropriate job candidate sources, including sources that identify and reach passive candidates.
• This should include using sources beyond public advertising and the existing pool of candidates on file with the requested commonwealth agency and search firm.
• Develop marketing materials and plan and utilize social media and other methods to source candidates.
• Positions should be posted within 4 weeks of contracted services or a date specified by the requested commonwealth agency management and staff.
4. Job application software:
• The contractor shall use the agency online recruitment management system (rms) for employment applications and to monitor key metrics
5. Identify qualified candidates:
• The contractor shall review, interview, screen and otherwise evaluate candidates and provide a list of finalists to be considered, reviewed and interviewed by the requested commonwealth’s agency management and staff.
• The selected finalists shall meet or exceed the position requirements and be consistent with those described or determined by the commonwealth.
• provide all standard communication, correspondence and notifications to the candidates, to be approved in advance in writing by the commonwealth management and staff.
6. Define candidates’ strengths and weaknesses and select interview candidates:
• The contractor shall evaluate candidates to obtain a thorough understanding of their accomplishments, capabilities, and potential to contribute to the position and the organization.
• Provide a comprehensive report within fifteen (15) days of the closing date describing past work experiences and education, etc., of all candidates deemed as semifinalist to present to requesting commonwealth agency management and staff.
• Conduct pre-screening reference checks and interviews.
7. Interviews:
• Develop and provide appropriate interview materials including questions, rating scales, guides, and packages for agency use in the interview process.
8. Conduct reference checks on successful candidates:
• Verify education, work experience, professional licenses and certifications prior to the interview process.
• Conduct professional references prior to any interview process.
9. Conduct background checks on successful candidates:
• Conduct thorough background investigation of the finalist, if needed at the request of the commonwealth.
• The specific background checks will be in accordance with the commonwealth’s or hiring authorities’ human resource policies and procedures and include recommendations of the contractor.
• Background investigations will meet any applicable local, state, or federal laws and regulations.
- Contract Period/Term: 5 years
- Questions/Inquires Deadline: January 5, 2026
