Aerial Videography Survey Services

The vendor is required to provide that aerial videography survey services to photography, videography, and survey data collection for environmental monitoring purposes.
- General aerial documentation requirements:
•    Aerial survey and video documentation of hydrological flows at locations of interest, primarily located in counties.
•    Imagery must include:
o    Giro-stabilized or equivalent video capture
o    Minimum resolution: 6 inches per pixel or better
o    Acceptable file formats: .jpg or .jp2 (jpeg 2000), mp4 (4k video should be delivered in mp4 format using h.264 or h.265 compression. 
o    Other formats such as mov may be accepted upon prior approval. 
o    All files must be clearly labeled with date, time, and GPS metadata if available.
o    Each vendor response must include samples of the types of videos that will be provided in actual service delivery.
•    All data must be delivered to the city within 21 calendar days of flight via USB drive or secure online file delivery service approved by the city.
- Flight plan and schedule:
1. Initial survey flight:
•    Includes participation of up to 3 city employees with usable views.
•    Origin and return location: Waco regional airport (act).
2. Quarterly aerial flights (at least 4):
•    Pre-approved schedule by city project manager.
•    First video flight: survey of approximately 30 locations.
•    Subsequent flights: survey of approximately 20 locations per flight.
•    Locations to be identified using GPS coordinates or street addresses.
3. On-demand flights (storm events):
•    Available with at least 12 hours' notice.
•    Must accommodate up to 3 city employees with usable views.
•    Origin and final return location: Waco regional airport (act).
- Equipment and methodology:
•    Respondents must list:
o    Airframe types and models for each proposed method (drone, helicopter, fixed-wing).
o    Sensor types and stabilization technologies.
o    A “menu” of available airframe and sensor combinations and their capabilities with corresponding pricing.
•    Respondents may propose any flight methodology suitable to achieve the deliverables, subject to city approval.
•    The city may choose multiple methodologies, including across multiple vendors, to achieve desired outcomes.

- Contract Period/Term: 1 year
- Questions/Inquires Deadline: August 12, 2025