Promotional Items and Materials

The Vendor is required to provide of supplying a wide variety of promotional products, branded apparel, signage, and graphics to departments across agency 26 campuses, the University Student Senate, and affiliated programs.
- These departments and programs host numerous events throughout the academic year, during which promotional items are distributed to support agency marketing, branding, and outreach initiatives.
- General promotional items (e.g., apparel, signage, giveaways, branding, catalog integration, sustainability requirements), Proposers must also be capable of supplying a broad range of athletic promotional items and team merchandise for use by agency eight (8) colleges with sports programs.
- Product Offerings
•    At a minimum, product offerings must include, but are not limited to:
•    Apparel – t-shirts, polos, sweatshirts, jackets, caps, and other wearable items in a variety of styles, sizes, and colors.
•    Bags and accessories – tote bags, backpacks, laptop sleeves, and travel accessories /
•    Drinkware – mugs, water bottles, tumblers, and other beverage containers.
•    Stationery and writing instruments – pens, pencils, notepads, sticky notes, planners, and binders.
•    Event materials and giveaways – banners, tablecloths, lanyards, name badges, and promotional handouts.
•    Technology items – usb drives, earbuds, chargers, and other branded tech accessories.
•    Awards and recognition products – plaques, trophies, and commemorative items.
•    Outdoor and specialty items – tents, signage, umbrellas, lawn chairs, and seasonal items.
•    Sustainable product lines – eco-friendly products made from recycled, recyclable, or responsibly sourced materials
- Athletic Promotional Items
•    Apparel: performance shirt, shorts, warm-ups, hoodies, caps, socks, jerseys (practice and game), and outerwear.
•    Team merchandise: water bottles, sports bags, towels, pennants, fan gear, banners.
•    Customizations: embroidery, screen printing, numbering, names, and approved college logo application.
- Order Fulfillment and Catalog Inventory Management
•    Provide an annual catalog of available items and pricing.
•    Maintain a catalog of agency standard items for quick reference and re-ordering.
•    Clearly provide item specifications such as:
•    Production and lead times
•    Dimensions
•    Imprint area and methods
•    Packaging details
•    Item weight
•    Annual or catalog pricing
•    Offer sample items for review prior to final order placement.
•    Promote new products, sales, and bulk opportunities to agency throughout the year.
- Branding & Customization
•    Provide product mockups with agency logos for the office review and approval.
•    Offer customization of products and imprint color options.
•    Retain approved versions of agency logos for repeat orders (e.g., pens, pads).
•    Support electronic transfer of artwork to manufacturers, suppliers, or distributors.
•    Coordinate with office for review and approval of physical proofs for new items.
- Customer Service & Support
•    Assign a dedicated point of contact to serve as the primary liaison to agency.
•    Provide timely updates and support regarding orders, availability, and delivery.
•    Offer gift-wrapping and special imprinting services to select events or requests.
•    Implement and maintain quality control measures and guarantees.
•    Establish a formal dispute resolution process to address any product or service concerns.

- Contract Period/Term: 3 years
- Questions/Inquires Deadline: September 11, 2025