Photography Services

The vendor is required to provide photography services for duties and responsibilities:
•    Professional photography services supplied to the college for commencement, convocation and signature events 2026- 2028. 
•    Graduates and procedures (such as mailing and emailing each graduate in attendance photo proofs, include time frame of arrival of both proofs and purchases)
•    Photo packages offered to each graduate in attendance 
•    Guarantee of students’ privacy
•    Outline of rebate and compensation offered to college per event. 
•    Any other special amenities offered to college such as additional photography services provided college-wide events and public relations photos of photographed events. 
•    Must have a cell phone. 
•    Designate a point of contact (s) with cell phone numbers. 
•    Appropriate attire always required. 
•    Vendor must furnish all labor, materials, and equipment including editing and file server accessibility. 
•    Photograph each graduate at least two different locations during the ceremony and receiving their diplomas. 
•    Attend pre-commencement photographer’s meetings either in person or via an electronic meeting platform as flows:
o    Within 14 days prior to each commencement ceremony on the college campus and meet via electronic meeting platform.
o    Day before ceremony in-person at the designated ceremony site
•    Consult with commencement coordinator or designee on locations of photography and speed of photography of graduates to maintain proper flow of ceremony.
o    At no time will a photographer impede on the flow of the ceremony. 
o    All floor marking used by the photographer will adhere to professional standards and not damage property.
•    All photographers will be on site until the end of the event.

- Contract Period/Term: 3 years
- Questions/Inquires Deadline: October 14, 2025