Event Speaker Support and Content Management Services

The Vendor is required to provide services shall include, but are not limited to, ensuring all fonts, media, and animations are functioning correctly, providing and operating a teleprompter system, the ability to manage and scroll presenter scripts in real time while following the pace and flow of the speaker, supplying and managing a speaker cueing system, and setting up, equipping, and staffing a dedicated “Speaker Hold Room”.
- The required titles and associated responsibilities are as follows:
•    Presentation management: collect, format, and load all speaker presentations (e.g. PowerPoint, keynote) onto dedicated presentation computers. This includes ensuring all fonts, media, and animations are functioning correctly.
•    Visual prompting: collect, format, and load all speaker scripts onto dedicated prompter computers. Provide and operate a teleprompter system for all presenters. The vendor will manage and scroll all presenter scripts in real time, following the pace and flow of each speaker. 
•    Cueing systems: supply and manage a speaker cueing system that allows presenters to advance their slides and provides non-verbal cues to the show caller. This must be a perfect cue or similar that does not rely on Bluetooth.
•    Speaker hold room: set up, equip, and staff a dedicated “speaker hold room.” This space serves as a central hub where presenters can review their slides and practice before their stage time, with direct support from a dedicated technician. This may not be required at all events. 
•    Staffing: provide a team of trained professionals, including a presentation operator, teleprompter operator, and speaker ready room technician. With state approval, one technician may fill more than one role.
- The professional team required will vary by event and will be determined during the event planning process.

- Contract Period/Term: 2 years
- Questions/Inquires Deadline: October 24, 2025