Promotional Items and Materials

The vendor is required to provide promotional items and materials services, as further described herein.
- Product offerings
•    Apparel – t-shirts, polos, sweatshirts, jackets, caps, and other wearable items in a variety of styles, sizes, and colors.
•    Bags and accessories – tote bags, backpacks, laptop sleeves, and travel accessories 
•    Drinkware – mugs, water bottles, tumblers, and other beverage containers. 
•    Stationery and writing instruments – pens, pencils, notepads, sticky notes, planners, and binders. 
•    Event materials and giveaways – banners, tablecloths, lanyards, name badges, and promotional handouts. 
•    Technology items – USB drives, earbuds, chargers, and other branded tech accessories. 
•    Awards and recognition products – plaques, trophies, and commemorative items. 
•    Outdoor and specialty items – tents, signage, umbrellas, lawn chairs, and seasonal items. 
•    Sustainable product lines – eco-friendly products made from recycled, recyclable, or responsibly sourced materials
- Athletic promotional items
•    Apparel: performance shirt, shorts, warm-ups, hoodies, caps, socks, jerseys (practice and game), and outerwear. 
•    Team merchandise: water bottles, sports bags, towels, pennants, fan gear, banners. 
•    Customizations: embroidery, screen printing, numbering, names, and approved college logo application.
- Order fulfillment and catalog inventory management
•    Provide an annual catalog of available items and pricing.
•    Maintain a catalog of agency standard items for quick reference and re-ordering.
•    Clearly provide item specifications such as:
o    Production and lead times
o    Dimensions
o    Imprint area and methods
o    Packaging details
o    Item weight
o    Annual or catalog pricing
•    Offer sample items for review prior to final order placement.
•    Promote new products, sales, and bulk opportunities to agency throughout the year.
- Branding and customization
•    Offer customization of products and imprint color options.
•    Retain approved versions of agency logos for repeat orders (e.g., pens, pads).
•    Support electronic transfer of artwork to manufacturers, suppliers, or distributors.
•    Coordinate with office for review and approval of physical proofs for new items.
- Customer service and support
•    Assign a dedicated point of contact to serve as the primary liaison to agency.
•    Provide timely updates and support regarding orders, availability, and delivery.
•    Offer gift-wrapping and special imprinting services to select events or requests.
•    Implement and maintain quality control measures and guarantees.
•    Establish a formal dispute resolution process to address any product or service concerns.

- Contract Period/Term: 3 years
- Questions/Inquires Deadline: October 29, 2025