Student Photography and Yearbook Services

The vendor required to provide student photography and yearbook services to make available for schools.
- Student photography
•    Photographic services for all elementary, middle, and high school levels including individual color photographs of all students and staff at the school.
o    Applicable state laws, offeror shall make no obligation to students and parents to purchase portraits.
o    Offeror shall not send unsolicited packages home and may not charge nor threaten to charge parents and guardians who fail to return packages.
o    Include information stating that they are under no obligation to purchase portraits on all materials sent to students and parents and guardians.
•    All students shall be photographed for yearbook publication at no charge to school, students, or parents. 
•    Students and parents shall have no obligation to purchase photographs.
•    Photography quality shall meet all yearbook publication requirements (uniform sizing/cropping, pose, head size, background color and attire) and shall be deemed satisfactory to student, parents, and school representative(s).
•    Offeror shall work with school representative(s) to establish dates for all photography service needs allowing minimal interruption to classroom activities.
•    The necessary experienced personnel to adequately support the picture-taking process, collection of monies, and distribution of photographs.
•    All photographs shall be taken with state-of the art, professional photography equipment that meets or exceeds current industry standards.
•    Provide refunds or retake pictures, if necessary, at the option of the student, parent, or school representative.
•    All pictures shall be free of defects and printed on quality photographic paper.
•    Provide each school with a report for each photography session including:
o    Students photographed.
o    Students not photographed.
o    List of orders placed by students.
•    Provide an annual usage report of services provided and commissions paid during each school year (august – June) identified by school location which shall be submitted to the business services office no later than July 30th each year.
- Photography packages
•    Individual photo packages clearly labeled with student names. 
•    The school representative and offeror representative shall mutually determine the sorting arrangement of photo packages to aid with ease of distribution.
•    School representative(s) to establish dates for all yearbook related dates and deadlines to facilitate yearbook creation process.
- Yearbooks
•    Produce school yearbooks for elementary, middle, or high school levels. 
•    Include all options available including but not limited to trim sizes, paper stocks, bindings, cover, end sheets, type styles and sizes, photography, proofs, graphics design assistance, use of color, etc. pricing must be provided for all available options included with offerors response.
•    The necessary experienced personnel to adequately support the yearbook creation process, collection of monies, and distribution of yearbooks.

- Contract Period/Term: 1 year
- Pre-Proposal Date: November 20, 2025
- Questions/Inquires Deadline: November 25, 2025