Comprehensive Event Management and Multimedia Production Services

The Vendor is required to provide comprehensive event planning and video production services for City-sponsored events.
- This partnership aims to enhance community engagement, promote City initiatives, and ensure seamless execution of events that reflect the City’s values and vision.
- Event Planning and Management
•    Develop and manage event timelines, budgets, and logistics
•    Coordinate with City departments, vendors, and stakeholders
•    Secure permits, venues, and necessary equipment
•    Provide on-site event staffing and coordination
•    Ensure ADA compliance and public safety protocols
- Creative Development
•    Collaborate with City staff to conceptualize event themes and branding
•    Design event layouts, signage, and promotional materials
•    Develop run-of-show documents and scripts as needed
- Video Production Services
•    Provide multi-camera video coverage of events
•    Produce live-streaming content for City platforms (e.g., TV-23, YouTube, social media)
•    Capture and edit highlight reels, interviews, and promotional videos
•    Deliver final video assets in broadcast-ready and web-optimized formats
- Technical Support
•    Supply and operate audio/visual equipment, lighting, and staging
•    Provide technical troubleshooting and support before and during events
•    Ensure high-quality sound and video capture in various environments
- Post-Event Services
•    Conduct post-event evaluations and debriefs
•    Provide analytics on video engagement and viewership (if applicable)
•    Archive and deliver all media assets to the City.

- Contract Period/Term: 1 year
- A Non-Mandatory Pre-Bid Conference Date: November 18, 2025
- Questions/Inquires Deadline: November 20, 2025