Custom Promotional Item Production

The vendor required to provide custom promotional item production for delivering high-quality branded merchandise to support various organizational marketing, engagement, and recognition initiatives.
- Requirements
1. Product categories
•    Apparel: including shirts, hats, jackets, and sweatshirts with options for screen printing, embroidery, and heat transfers.
•    Stationery and office supplies: including pens, notepads, portfolios, and custom notebooks. 
•    Bags and totes: including reusable shopping bags, backpacks, and messenger bags. 
•    Drinkware: including mugs, water bottles, and tumblers with various material options. 
•    Awards and recognition items: including plaques, trophies, and engraved awards. 
•    Miscellaneous items: such as keychains, tech accessories, lanyards, and other customizable giveaways.
2. Services and customization
•    Design and artwork support: the ability to work with provided digital assets and offer consultation on design and branding. 
•    Prototyping and sampling: provision of physical or digital samples for client approval prior to full-scale production. 
•    Production and manufacturing: execution of orders using appropriate techniques (e.g., laser engraving, debossing, sublimation, embroidery, screen printing). 
•    Quality assurance: implementation of a strict quality control process to ensure all products meet agreed-upon specifications and standards.
3. Schedule and descriptions
•    Scheduled events: items are known well in advance (more than 3-days’ notice) 
•    Rushed and unscheduled events: items are known, and the turnaround time is less than 3 days. 
•    One-off items: items needed outside of the list. 
•    Pricing for one-off items requires office approval.

- Contract Period/Term: 5 years
- Questions/Inquires Deadline: January 20, 2026