Strategic Space Planning Layout and Service

The vendor required to provide strategic space planning, workplace design, and service flow optimization to assist with planning the layout and functional use of this facility.
- Objectives
•    Developing a strategic layout that optimizes use of the building space
•    Ensuring efficient flow of staff, visitors, and services throughout the building
•    Aligning departmental adjacencies to support coordinated and complementary services
•    Incorporating departmental operational needs into space planning decisions
•    Supporting a smooth transition of multiple departments into a shared facility
•    Creating a functional, welcoming, and culturally respectful environment
- Requirement:
1. Discovery and assessment
•    Review existing building plans, square footage, and physical constraints
•    Conduct on-site walkthroughs and assessments of the facility
•    Meet with agency leadership and key stakeholders to understand strategic goals
•    Facilitate interviews or workshops with department heads to assess:
o    Current operations and workflows
o    Staffing levels and space requirements
o    Public-facing service needs
o    Privacy, security, and compliance considerations
o    Future growth or program expansion considerations
2. Space planning and departmental layout
•    Analyze departmental relationships and service interdependencies
•    Recommend optimal department placement within the building
•    Develop conceptual and functional space plans
•    Identify shared spaces and opportunities for collaboration
•    Consider accessibility, wayfinding, and visitor experience
3. Service flow optimization
•    Map current and proposed service delivery flows
•    Recommend layouts that reduce bottlenecks and improve service coordination
•    Design efficient circulation patterns for staff and visitors
•    Ensure logical sequencing of services where applicable.