Production Services

The Vendor is required to provide sound, technical support, and labor for a series of outdoor special events at beach.
- These events are largely attended and will include entertainment that will be arranged by the city events coordinator.
- Pre-Planning (Leading up to day-of event)
•    Confirm the event schedule and technical requirements with the event organizers and participants
•    Ensure all equipment is in good working condition and any necessary maintenance or repairs are done in advance
•    Arrange transportation for equipment to the event location
- Day-of Event
•    Arrange for a crew to arrive at the event location well before start time to set up sound and supplied lighting
•    Coordinate with event organizers to allocate the required space for setup
•    Set up and ensure Showmobile is stable and safe, including lighting racks and stairs
•    Install sound equipment, including microphones, speakers, and mixing consoles as required by performers
•    Set up lighting fixtures if necessary
•    Test all equipment to ensure its functioning correctly
•    Arrange cables neatly to prevent tripping hazards
•    Conduct a soundcheck and lighting rehearsal with event performers to ensure everything is working as expected
•    Make any necessary adjustments based on the rehearsal
•    Ensure all equipment and cables are secure and safe
•    Prepare for the event to begin as expected
•    Emcee all events by introducing and making announcements as needed.
- Breakdown:
•    After the event ends, begin the breakdown process immediately
•    Load all equipment onto transport vehicles and ensure nothing is left behind.

- Contract Period/Term: 2 years
- Questions/Inquires Deadline: February 13, 2026