Event Production Services

The vendor required to provide event production services to supplement existing staff and park resources required to safely host large crowds that are expected to gather in the park for these large celebrations while also helping to plan and execute event management before and during the extraordinary confluence of major events happening in the city area.
- Requirement:
1. Event planning
•    The direction of the trust and utilizing existing trust knowledge, review possible event spaces, evaluating based on (1) safety, (2) cost, (3) capacity, and (4) potential for temporary infrastructure.
•    The direction of the trust and utilizing existing trust knowledge, develop site plans for requested locations in the park. 
•    Such site plans shall incorporate and identify various cost scales and various potential uses.
•    Such budgets and timelines shall account for (1) trust staffing and management, (2) rental costs, (3) contract staffing (security, event staff, A/V staff, etc.), and (4) subcontractor costs.
•    Develop reasonable timelines for the trust and prospective rental clients for (1) contracting, (2) event production, (3) staff production, and (4) any additional timelines at the direction of the trust.
•    Handle contracting, advancement, permitting and on-site management of vendors as directed by the trust.
•    Manage client and trust contracts, permits and more, as directed by the trust, and coordinate, schedule, manage and lead event planning calls and regular progress reports.
•    Documents may include, but are not limited to:
o    Barricade nesting plan
o    Evacuation and emergency plan
o    Generator spill plan
o    Power plan
o    Production schedule
o    Rental’s plan and requests
o    Required permits
o    Run of show
o    Security plan
o    Signage plan
o    Site plan
o    Ticketing plan
o    Traffic management plan (pedestrians and attendees)
o    Traffic management plan (vehicles)
o    Vehicle manifest
o    Waste management plan (must include locations for trash staging and pick-up locations from their private hauler)
o    Weather plan
2. Event rentals, execution and operational support
A. Rental equipment
•    Barricades
•    Communication rentals (radios, phones, etc.)
•    Event support vehicles
•    Fencing
•    Hydration stations (of multiple varieties, including options with potable water
•    Tanks)
•    Light towers
•    Port-o-johns
•    VMS boards
B. Operational support and services
•    Ticketing services
•    Concession’s food and beverage management services
•    Crowd management and security services
•    Ems (staffing and ambulance, as directed by the trust)
•    Event management staff
•    Media and production management
•    Permitting management
•    Staff meal program
•    Staffing
•    Talent handling
•    Traffic management
•    Waste management and removal (including waste bin rentals).