End-to-End Event Production Services

The Vendor is required to provide full-service, turnkey event production services.
- Supply all labor, materials, equipment, and expertise necessary to support a wide variety of events hosted throughout Fair Park’s indoor and outdoor venues.
- Customer service excellence, reliability, and the ability to support multiple events concurrently are essential.
- Full calendar of events throughout the year, including:
•    Community events & cultural celebrations
•    Concerts & music festivals
•    Professional soccer & sporting events
•    Trade shows, expositions & markets
•    Car shows, family activities, and more
- Furniture & Equipment
•    Tables (rectangular & circular, various sizes, and picnic tables)
•    Chairs
•    Pipe & drape
•    Tents (structure and pole)
•    Portable restrooms (individual cans, ADA, handwash stations, and restroom trailers)
•    Portable HVAC needs for tenting
- Audio/Visual Services
•    Audio
o    Microphones, mic stands, DI boxes, speakers, subs, monitors, amplifiers, processors, mixers, backline, and anything else needed for musical performances and/or presentations
o    Production Manager, front-of-house engineer, monitor engineer, patch tech, stage manager, stagehands and any other staff needed for musical performances and/or presentations
•    Video
o    Projection or LED screens, cameras / IMAG, video switching/control, recording, confidence monitors, laptops for presentations
o    Video director, camera operators, video technicians
•    Lighting
o    Stage wash lighting, moving head lighting, effects, lighting control systems, rigging
o    Lighting director, riggers, light techs
•    Staging
o    Built stages, platforms, decks, mobile stages
- Environmental & Operational Support
•    Trash receptacles
•    Trash removal services
•    Roll off dumpsters
•    Carpet
•    Stanchions
•    Temporary fencing
•    Barricades
•    Event lighting
•    Power distribution (including additional power beyond house power)
•    Internet or Wi-Fi solutions
•    Heavy Equipment (forklifts, telehandlers, man lifts, light towers, generators)
•    Golf Carts & UTVs
•    Modular office unit rentals
•    RV rentals for offices and/or dressing rooms
•    Event radios
•    Fuel services for heavy machinery, generators, and event needs
•    Signage
•    Fauxcades
•    Décor
•    Furniture
•    CAD layouts
•    Permitting support (Health, Building, Electrical, Event)
•    Police, medical, security coordination
- Staffing
•    Dedicated Event Director/Coordinator
•    Onsite event support as needed depending on size and scope of the event, including motor pool, quartermaster, safety director, site team, decor team, lighting team, production managers, stage manager, stagehands
•    Janitorial services before, during and after events
•    Sufficient personnel to support multiple simultaneous events at multiple venues.