Technical and Creative Production Services

The Vendor is required to provide for audio-visual, creative and technical production for capital campaign kickoff event, including the corresponding graphic media design and scenic fabrication in accordance with all requirements.
- Requirements
1. Creative conceptualization
•    Bi-weekly planning meetings
•    Production of layouts and visual mock-ups
•    Two (2) or more in-person site visits
•    Collaborate with event producers on event design
2. Technical equipment and crew
•    Providing or sourcing all gear
•    Event execution with premium crew
•    Dedicated td for duration of project
•    Execution of all AV components (guest environments, main stage program, talent riders)
•    Rigging execution
•    Production of 3d stage renderings and cad plans
3. Graphics and media
•    Design multimedia live event brand guide using campaign brand guide
•    Utilize existing university media and capture footage to produce program videos and graphics
•    Graphic design of animations, title cards, lower thirds and multimedia environment for selected video displays and other immersive media formats
•    On-campus filming (campus life, architecture, environments)
•    Short form video capture and edit packages aligned to speech notations
•    Motion graphics and branded animations to match guidelines and theme
•    Theatrical campus backgrounds for opening and closing moments
•    Loop content for fill and transitions
•    Screen content must feel authentic to location, no stock footage or generic template filler graphics.
•    All collaborated with event producers and university marketing for storytelling and tone
4. Scenic fabrication
•    Creative design and ideation
•    3d renderings
•    Full execution for main stage scenic and other event environments and experiences
•    Main stage fabrication: a custom stage environment that functions as the primary visual anchor for the show, integrating scenic walls, dimensional elements, and branded architecture designed to frame screens, presenters, and content. 
•    Environmental scenic (room-wide) fabrication: distributed scenic pieces throughout the room to establish a campus-inspired setting — such as architectural treatments, wayfinding, branded installations, and atmospheric scenic elements that enhance storytelling and guest immersion.