Photography Services

The Vendor is required to provide photography services for include:
•    Awarded vendors shall provide all labor, material and equipment necessary to provide photography services.
•    All information must be clearly marked with the photographer's name, address and local phone number.
•    Choice of three backdrops shall be made available for students.
•    Photographer shall provide standard picture packages at the same price for all schools within the district.
•    Final prints must be returned to the schools for distribution, within four (4) weeks from the date the orders are picked up. 
•    Proofs must be returned with the final prints along with photographer’s phone number. 
•    If a pre-pay program is selected, then there are no proofs.
•    Responsible for the collection of all applicable state and local sales taxes.
•    Collect all monies and return the school commissions upon the delivery of the pictures. 
•    Failure to do so shall be cause for immediate cancellation of the contract and removal from the district's vendor list.
•    Color packets are to be printed only for those individuals who have prepaid.
•    Must make available, to all buildings, 3 sets of color 1" x 1½" photos at no charge: one for the memory book, one for the office and one for the media center.
•    Make available, at no charge, the option of die-cut hard-copy images, digital yearbook cd or both. .png or jpeg are the standard formats for digital copies
•    A digital file must also be provided to our department and be compatible for download into our infinite campus student record database (provide sample).
•    Only jpeg format photos are acceptable and all images must be resized appropriately prior to storing them. 
•    The file structure of the zip file can be arbitrary (i.e. It’s okay if images are in folders), but only zip files are acceptable for bulk upload. 
•    The following upload formats are currently available:
o    Zip file where files in zip archive are jpeg images with the names as student numbers (i.e. 001234567.jpg). 
o    Zip file with arbitrary jpeg file names and an ‘idlink.txt’ file. 
o    Person id mode. 
o    Zip file with file names representing person id values (i.e. 684.jpg). 
o    The person id is a unique number automatically assigned to each person when they are added to the database. 
o    Mixed mode. 
o    Zip file with either a number (person id and student number) or a first and last name combination. 
o    If the image file can uniquely be identified with a person, it will be accepted. 
o    If two students have the same first and last name, the file will not be accepted. 
o    If a numbered (2.jpg) file is both a student name and a person id, the file will not be accepted.
•    Vendors shall make available, at no charge, a student directory with student pictures separated by grade level and alphabetical within grade level. 
•    Each photo must be 1" x 1 ½"
•    A color photo student identification card must be available for each student and staff member at no charge. 
•    Id cards must be delivered onsite on picture day.
•    Pictures are to be delivered in packaging which ensures safe delivery to the home. 
•    A minimum of two cameras and two photographers must be present at each location on picture taking day.