Event Management Services

The Vendor is required to provide to assist with the planning, coordination, execution, and evaluation of marketing and community engagement events.
- Requirement:
1. Project management
•    Assign a project manager to serve as the primary point of contact.
•    Develop and maintain an event and marketing support schedule.
•    Coordinate planning meetings with authority marketing department (events specialist).
•    Provide regular status updates and progress reports to authority.
2. Marketing and events planning support
•    Assist with planning and coordination of authority -hosted and authority -sponsored events: 
o    Roadeo finals and family fun day
o    Bus rapid transit groundbreaking ceremonies
o    Linkus supplier summit
o    Mobility center at Rickenbacker grand opening
o    Lit conference 2026 (September 10 -13, 2026)
•    Support development of event timelines, task lists, and logistics plans.
•    Coordinate with internal staff and external partners, and vendors.
•    Support event registration, outreach, and promotional activities when applicable.
•    Ensure compliance with authority branding, messaging, and accessibility standards.
3. Event execution support
•    Provide on-site or virtual support during approved events.
•    Assist with event setup, coordination, and breakdown.
•    Troubleshoot event-day logistics and coordination issues.
•    Support attendee engagement and information dissemination.
4. Marketing and promotional support
•    Assist with coordination of marketing materials for events (digital and print).
•    Support distribution of promotional materials and outreach efforts.
•    Coordinate with authority staff on messaging, timelines, and approvals.
5. Evaluation and reporting
•    Collect and summarize post-event feedback and participation metrics.
•    Evaluate effectiveness of marketing and event activities.
•    Provide recommendations for improvements to future events and outreach efforts.