Strategic Planning Implementation Meeting Services

The Vendor is required to provide strategic planning meeting and focus group that will strengthen the partnerships to support children with special health needs
- Goals
•    Coordinate all logistics for a one-day, in-person meeting of approximately 100 participants, including securing a venue accessible to neighboring island participants and arranging meals (continental breakfast, lunch, and snacks).
•    Provide support for keynote and breakout session speakers, including honoraria, travel, and transportation arrangements as needed.
•    Identify and provide educational materials to enhance participant engagement and support knowledge acquisition.
•    Design, administer, and analyze evaluation surveys to assess the extent to which meeting objectives are achieved.
- Period of performance
•    Provide in person assistance during the strategic planning meeting and focus group discussions
o    Develop a meeting agenda with branch
o    Research and secure a meeting venue that is within budget and convenient for neighbor island participants. 
o    Suggest designs for a plenary session to present the work of the branch. 
o    Suggest and support keynote speakers or breakout speakers. 
o    Suggest and support group activity for multidisciplinary teams to raise, discuss, and note priorities and opportunities for new, developing, or improved programs and activities
•    Identify and secure educational materials to support participant engagement
•    Coordinate registration and pre-meeting survey of participants
o    Must deploy, collect, analyze and report the registration and pre-meeting surveys, 
o    The data from the registration will be needed to coordinate travel logistics. 
o    The results of the pre-meeting survey will be used to design meaningful focus group discussion questions and identify priorities and areas of concerns among the meeting participants. 
o    The registration and pre-meeting surveys must be specified in a timeline of events within the work plan.
•    Design and execute meeting evaluation(s)
o    Digital surveys must be linked to the original online registration for the attendees.