Event Manager Services

The Vendor is required to provide event manager will be responsible for the administration of events, including coordination and record-keeping.
- Requirement:
•    Manage event-related logistics for a variety of interior and exterior events at the boathouse at canal dock (TBCD), including, but not limited to parties, professional meetings, weddings, cocktail receptions, and special dinners. 
•    Ensure smooth functioning of events by coordinating all event logistics including facility tours, bookings, catering, outside vendors. 
•    Collaborate with the arts, culture and tourism department to coordinate events as booked. 
•    Act as on-site coordinator for renters. 
•    Supervise on-site staff at events. 
•    Maintain processes and systems for event tracking, financial and legal documents (permits, rental agreements, deposits, fees) related to rentals, including coordination with city staff. 
•    Coordinate events calendar between the city, university and rental bookings. 
•    Work closely with vendors, support staff and other necessary parties to ensure set-up of meeting and event rooms, adherence to schedule and comfort of guests. 
•    Coordinate marketing and email blasts to generate additional bookings. 
•    Ability to work evening and weekend hours as required.
- Required skills and abilities
•    Experience with event management and logistics, preferably at a facility of similar size and scope. 
•    Experience in prioritizing work, multi-tasking, and meeting deadlines in a team-centered environment. 
•    Ability to quickly identify and resolve situations without impacting guests. 
•    Highly developed and demonstrated customer service skills and positive attitude. 
•    Interpersonal skills and professionalism, and ability to represent the city appropriately with guests of all types. 
•    Ability to be on-site as needed to support event management. 
•    Computer literacy and ability to learn new software as necessary.