Videography and Distribution Services

The vendor is required to provide videography and distribution services for include:
- Boards and commissions:
• Provide a two-person team of trained staff (one videographer and one audio/remote participant engineer) to travel to the board/commission meeting site, as required;
• Set up agency provided equipment, as needed;
• Livestreaming coverage of the board/commission meeting;
o Create and display lower thirds for all committee members, agenda items, and other operational needs (e.g., recess), where appropriate;
• Ensure that all board/commission members are correctly framed and speech is clearly captured;
• Enable remote meeting participation using the meeting platform choice of the board/commission (e.g., teams, google meet, zoom) ;
• Display remote participant on TV screen for board/commission viewing, when appropriate;
• Troubleshoot technical difficulties that arise;
• Maintain confidentiality when boards/commissions go into executive session;
• Breakdown equipment at end of meeting;
• Provide agency with recording of the livestream, as well as raw footage from each camera and audio within 72 hours of event conclusion.
• Av staff shall be provided as determined necessary by agency to cover larger or more complex meetings.
- State events:
• Provide the equipment and trained staff necessary to provide livestreaming of the event of a production value to match or exceed prior state of the state events, to include, but not limited to:
o A minimum of three 4k cameras with appropriate lens to frame the speakers and participants;
o Audio equipment to capture sound from a speaker’s podium and wireless microphones as requested by the event organizer;
o Video and audio mix boards necessary to capture and livestream the event;
o All necessary cabling and equipment to connect audio and video for live-steaming;
o Create and display lower thirds for all event speakers and officials, event agenda, and other operational needs, where appropriate;
• Troubleshoot technical difficulties that arise;
• Recording of the livestream, as well as raw footage from each camera and audio within 72 hours of event conclusion.
• Additional AV staff shall be provided as determined necessary by agency to cover larger or more complex events.
- On-site productions:
• Provide the equipment and trained staff necessary to provide livestreaming of the event of a production value to match or exceed production standards of meetings filmed, to include, but not limited to:
o Furniture and related set materials appropriate for the type of event being recorded;
o 4k cameras with appropriate lens to frame the speakers and participants, tight headshot 1-up;
o One mobile camera with steadycam mount, on a project-by-project basis;
o Audio equipment to capture sound from a speaker’s podium and wireless microphones as requested by the event organizer;
o Video and audio mix boards necessary to capture and livestream the event;
o All necessary cabling and equipment to connect audio and video for recording and live-steaming;
• Create and display lower thirds for all speakers and officials, event agenda, and other operational needs, as requested by the state entity;
• Troubleshoot technical difficulties that arise;
• Recording of the event, as well as raw footage from each camera and audio within 72 hours of event conclusion.
• AV staff shall be provided as determined necessary by agency to cover larger or more complex events.