Event Production Services, Sound System and Event Screen Rental and Associated Services

The Vendor is required to provide production management services and expertise to ensure enjoyment of the events and activities through audio/visual experience using equipment and services to broadcast the games to the crowd on the Town.
- The Town seeks two (2) outdoor LED jumbotrons along with a distributed speaker system to allow for audio connection across the 2.5 acre lawn.
- The audio/visual systems will be in use from June 16, 2026 through June 26, 2026 and will be taken down afterwards.
- Event Details and Requirements:
• Vendor may set-up equipment on Monday, June 15, 2026, starting at 5:00 am.
• Vendor set-up must be completed by 12:00 pm on Tuesday, June 16, 2026.
• Both video and sound must be provided at the following locations.
• Two (2) large exterior video screens with sound capabilities to be placed at the location noted. Screen must be large enough to accommodate the anticipated crowds in those viewing areas.
• The town will make the final determination on size acceptability.
• Multiple speakers that can be connected in order to provide audio coverage for 2.5 acres of land.
• Equipment necessary to provide power to power audio and jumbotrons viewing area.
• Necessary equipment to provide cover and protection to jumbotrons and sound systems during inclement weather.