School Photography Services

The Vendor is required to provide photographic services for approximately 20,000 students and staff members across all district schools.
- General specifications
• The photographer shall furnish all information to be sent to parents as requested by the building principal.
• A percentage of the commission will be paid to the district.
• Packages will be sorted alphabetically by homeroom or by grade, as requested by the building principals.
• All photos are to be guaranteed unconditionally.
• The parents may reject any or all photos that they feel are of poor quality, and it shall be the photographer’s responsibility for retakes at no additional cost.
• All refunds are to be handled through the photographer, who will provide forms to be filled out by parents.
• The photographer must return at a later date for retakes at no additional cost.
• Retake photos must be uniform with similar head sizes, centering, and background.
• Reorders will be handled through the photographer as indicated by directions included in the picture envelope.
• Partial packages will not be sent to the school.
• Students not receiving a package but who have paid will have their pictures taken on retake day.
• All teachers and other school staff shall receive complimentary packages if they desire.
• Staff id badges are to be provided for all district staff, and printed onsite the day of the event.
• Include all laboratory and other applicable fees in the total price; these fees should not be deducted from the district's commission.
• The photographer must use equipment which centers the subject and adjusts for head size and skin tone.
- Other required services
• One strip or sheet of four, two with sticky back, of each student for teacher or office use.
• One instant PVC card, with student picture, name, grade, bar code, national suicide prevention lifeline information, and student identification number, for each student in the middle school and high school.
• These must be printed onsite and distributed the day of the event.
• One color yearbook cd featuring high-quality photographs suitable for middle school and high school yearbooks.
• Yearbook purchase options for elementary school buildings.
• A package verification list, listing each student photographed and their order.
• A CD-ROM, DVD, or digital download containing scanned images of all students' photographs for the school.
• Images must be in jpeg format compatible with infinite campus uploads and labeled using each student’s id number.
• Ensure that each school building is provided with an all class composite option at some point during the academic year.
• CD/DVD of picture retakes for each school.