Event Production and Management Services

The Vendor is required to provide professional event production support including planning, technical production, audiovisual services, staging, design, and event staffing.
- Provide for turnkey event production services, including but not limited to creative direction, event concept development, staging, scenic fabrication, technical production, audiovisual production, lighting, sound, scripting, motion graphics, show management, and overall event execution.
- Production Services
• Pre-event planning and coordination.
• Site surveys, to include technical run-throughs.
• Lighting design (staging and event logistics).
• On-site setup, and post-event breakdown.
• Audio visual (AV) system design and integration.
- Video Production
• Professional Camera for live and archival purposes (when applicable).
• Video production and post-event editing full-length recordings (when applicable).
• Broadcasting, Real-time of events via university-selected platforms.
• Cameras, lenses, tripods, switching equipment and required accessories.
- Audio Services
• Public Address (PA) rentals: including system setup, microphones (wired and wireless), audio mixers and sound control equipment, monitors, and speakers, sound checks and technical operation during event.
- Stage & Structural Elements
• Stage Rentals: Modular staging platform and risers.
• Truss Rentals: Structural framework for lighting, audio, and scenic elements.
• Pipe and Drapes: Provide and install grade draping for stage backdrops. Event theming, and space partitioning.
• LED Video Walls: Large-format, high-definition. Displays for audience engagement and improved visibility.
• Delivery, setup, and teardown.
- Event Staffing
• Technical staff, including camera operators, audio engineers, lighting technicians, and stagehands (when applicable).
• Event manager, stage crew and support personnel for on-site coordination.
• Demonstrate the ability to adhere to all applicable safety, fire, and accessibility compliance requirements.
- Ability to provide additional value-added services such as:
• Livestreaming
• Drone videography
• Audience engagement technology
• Event photography
• Post-event highlight videos
• In-house ability for scenic fabrication, graphic design, motion graphics, video production and content creation.