Photo Vendor Services

The Vendor is required to provide photo vendor services for include:
- Student photos:
1. Prepare one student electronic photo per school for department to use to load pictures into:
• Powerschool
• The follett library system (for checking out library books, etc.),
• Safety and security (incident reporting) and
• Nutrition services (lunchroom point of sale system).
2. All student photo files must meet the following requirements:
• Image files must be in the jpeg format, with a file extension of .jpg (lower case).
• Image files should be roughly 200 pixels wide by 300 pixels high.
• Each photo must not exceed 100k in size.
• Do not combine student and staff photos in same folder: keep the data in separate folders.
• The file name for each student photo should be the student id number with a suffix of .jpg.
• The student number must be 7 digits with no leading zeroes
3. Produce student ID cards to schools with barcodes capable of checking out school library material
- Staff photos:
• Provide, without cost to the school, a cd directly to the school.
• The school may ask for different file-naming conventions (perhaps by staff member name) or have different organizational requests, and photo vendor shall comply with reasonable requests.
• All staff photo files must meet the following requirements:
o Image files must be in the jpeg format, with a file extension of .jpg (lower case)
o Image files should be 200 pixels wide by 300 pixels high.
o Each photo must not exceed 100k in size.
o Do not combine student and staff photos in same folder: keep the data in separate folders.
o The file name for each staff photo should be the staff person’s last name, first name with a suffix of .jpg (e.g. Smith, john.jpg).
o The map file should be formatted with two tab-delimited columns:
1. Staff last name and
2. Staff first name.
• Maintain the confidentiality of all staff information received from the district, as well as staff photos.
• The photo vendor further agrees that staff information and data will only be used to provide staff photos to the school and that staff information will not be used for any other commercial purpose or sent to any other party.