Audio Visual Live Broadcasting Services

The Vendor is required to all labor, equipment, materials, services, coordination, and supervisory activities required to provide live-audio-video broadcasts (webcasts) of commissioners' conference open meetings, certain hearings, and additional meetings as deemed appropriate by agency for streaming video live, for viewing in real time, or on demand from video archives.
- The services include internet connectivity for webcasting meetings, a dedicated private data circuit to connect a video server, software licenses required to operate the webcasting system, storage media for archiving meetings, and operation of video and web servers.
- Provide a segment to the response, providing options for closed captioning and/or a transcript of the live-broadcast and archived meetings.
- Provide multiple cameras in each meeting room. The largest room, room 1-104, requires a minimum of four (4) cameras. Room 1-100 requires at least two (2) cameras. Room 1-111 requires at least three (3) cameras. The camera's location must enable the on-site operator to position speakers within camera range from anywhere in the room. In addition, the system shall allow input for other uses, such as a feed from a PowerPoint projector or a second video feed from a sign-language interpreter.
- Provide webcasts in high definition over the internet, available for viewing on the latest versions of Chrome, Firefox, Internet Explorer, and Safari on desktops and laptops, and the latest versions of Android Native, Chrome, Safari, and additional interest services as may be identified, on mobile devices such as smartphones and tablets.
- Maintain online video archives of meetings for two years following the date of the meeting. The archives will include a separate video segment for each agenda item.
- Post-meeting agenda during live-broadcasted open meetings using an interactive marker to indicate the agenda item currently being discussed.
- Provide a system with redundant backup. If the live stream is interrupted, the meeting video will be restored for archival purposes using a designated redundant path.
- Ensure adequate bandwidth to support reasonable access by the agency's staff and customers.