Graduation Photography Services

The Vendor is required to provide graduation photography services for include:
• On-site, fully set up, and prepared to begin at least one (1) hour prior to the start of the commencement ceremonies.
• Prohibited from having electrical cords, light stands, tripods, or employees/contracted employees on the stage at any time.
• Expected to provide all equipment necessary to capture high-quality images, including cameras, lenses, lighting, and backup equipment.
• Expected to ensure backup systems and contingency measures are in place to prevent service disruptions.
• Assign enough experienced, professional photographers to provide complete coverage for all ceremonies, including multiple simultaneous events, as required.
• Capture professional photographs of all graduates.
• Each graduate will be photographed twice, once on stage with the president and once in a posed photograph setting.
• Provide graduates with the option to obtain formal portraits before and after the ceremony.
• Capture candid and group photographs of graduates, faculty, administrators, and distinguished guests, as requested by the university.
• Ensure photographic coverage of key ceremonial moments, including the hooding ceremonies, speeches, award presentations, and processional and recessional activities.
• Remain flexible and accommodate any changes in the ceremony schedule, or presentations as required by the university
• Expected to ensure that university commencement events receive scheduling priority in the event of conflicts with other client commitments.
- Image quality and delivery:
• All photographs should be produced in full color and reflect high-quality professional images suitable for printing on high quality photographic paper.
• High-resolution, color-corrected digital images suitable for both print and electronic use.
• Expected to ensure secure electronic delivery of proofs to graduates within a mutually agreed upon timeframe
• University with an archive of all images, with unlimited usage rights for marketing, communications, and historical purposes.
- Customer service:
• Online ordering platform accessible to graduates and families for viewing and purchasing photographs.
• Responsive customer support to graduates and their families regarding orders, prints, and digital downloads, and related inquiries.
• Complimentary photographs of ceremony, guest speakers, and other event-related activities.
• Preference that graduates have the option to return photos at their discretion without any associated return fees.
• Printed name cards for correlation of names to photographs and spoken name.
• Through the utilization of names cards, contractor is expected to provide name display service on video boards during ceremony events.