Commencement Photography Services

The Vendor is required to provide commencement photography services for all university and college ceremonies listed in its official commencement schedule, and to provide competitively priced digital and print photo packages of images taken at those ceremonies for purchase to graduates and those whom they invite to view the images.
- Requirement:
1. Pre-commencement activities
• Presence at events targeted to anticipated graduates for purchasing regalia and marketing commencement-related items, including photography and related items, with sufficient staff to speak with interested students.
2. Commencement activities
• Presence at all commencement ceremonies hosted by university, including fall, spring, and summer (if and when hosted), with sufficient staff at potentially multiple locations to ensure individualized photos occur with each graduate, as well as general photos of each location and ceremony.
3. Online services
• A webpage accessible to all participating university graduates, as well as faculty and staff members, supporting the purchase of individual digital and printed photos of themselves as well as general digital and printed photos of commencement ceremonies and locations.
• Photo proofs must be available to graduates within a timely manner from their ceremony date, with expedited delivery available for items purchased.
- Tasks and operational requirements
• Provide trained and capable professional staff with appropriate equipment and knowledge of best practices for academic event photograph throughout each official commencement ceremony listed for each commencement season hosted by university.
• Take and produce photos of each individual graduate in multiple locations to include candid photos crossing the stage and receiving diploma cover, and staged photos with appropriate backgrounds as the students process during the ceremony.
• The webpage for purchase must include:
• Online viewing and processing of photo orders,
• Online order entry,
• Customer service and problem resolution,
• Online privacy protection of graduate/participant photos.
• Photos within a timely manner for graduates through communication information provided by university, followed by delivery of purchased digital items online and printed items through expedited and regular shipping methods at the expense of the graduating student and their guests with whom they share the photo information.
• Ensure that all promotional materials for the purchase of photos, including the website and any email communication, should include the following text: a portion of your purchase will provide financial support for official programs of university.