Event Coordinator Services

The Vendor is required to provide event coordinator services for include:
• Meet with cultural affairs (ca) manager to plan event
• Finalize participants and discuss email lists and eblasts
• Meet with city staff to choose photos for website and unifying image; work with photographer to obtain high resolution photos
• Coordinate with website manager, print shop, city information manager on design of website and brochure
• Provide information necessary to complete the website and advertise on social media platforms and newspapers and event websites, news articles
• Coordinate with city staff for permits & electricity, city hall staffing
• Mailing house informal bid process/selection or work thru print shop.
• Modify mini-grant application for current event and circulate
• Contract with advertisers and newspapers, lighting contractor, photographer
• Website design with it, brochure design with print shop
• Management of docent coordinator, transportation hub coordinator work and schedules for docent meetings, hanging no parking signs and banners.