Planning and Development Fee Study Services

The vendor required to provide planning and development fee study for a five-year contract, in accordance with the specifications and provisions contained herein commencing on or about July 01, 2026, or the “effective date” which is upon award by city council.
- Objectives
•    Provide overall project administration services, that includes collaboration with department staff, steering committee, city leadership, industry stakeholders, and the community. 
•    Conduct a comprehensive user fee study and recommend updates that are fair, transparent, replicable, and consistent with best practices in the industry. 
•    Identify and recommend strategies for long-term financial stability and resiliency.
- Project administration
•    Conduct bi-weekly status meetings (virtual or in-person). 
•    Provide monthly written progress reports tied to invoicing. 
•    Prepare and deliver presentations and briefing materials for audiences, including city management, elected officials, and stakeholders. 
•    Facilitate up to six (6) steering committee (SC) meetings over the duration of the project. 
•    Provide ongoing support, including participation in city council briefings and public hearings as required.
- Planning and development fee study
•    Perform comparable city and industry standards survey and report on findings. 
•    Identify services and programs currently provided at no charge and recommend potential fees or surcharges to cover applicable operating and capital expenses, to include:
o    Activities or expenses associated with annexations,
o    Regulatory compliance,
o    Historic preservation,
o    Training and
o    Technology maintenance and replacement.
•    Identify obsolete or unnecessary user fees and recommend potential removal or replacement of fees as appropriate. 
•    Research and evaluate time requirements and other cost inputs necessary to recommend full-cost recovery user fees for planning, zoning, plan review, and inspection activities, including recommendations to update miscellaneous building fees. 
•    Review and update of assumptions from the 2020 study, including shifts from paper to digital plan submission. 
•    Identify and recommend industry-accepted strategies to help support affordable housing initiatives.

- Contract Period/Term: 5 years
- Pre-Offer Conference (Non-Mandatory) Date: December 23, 2025
- Questions/Inquires Deadline: December 29, 2025