The vendor is required to provide to develop a software solution that efficiently manages and centralizes personnel & operational records, emergency alerting, mapping, incident response details, inspections, investigations, training records & certifications, and compensation details for the fire service.
- Personnel management:
• Employee profiles (contact information, roles, and qualifications).
• Emergency contact information.
• Training management:
• Tracking of training courses completed.
• Notifications for upcoming training requirements.
• Certification expiration alerts and renewals.
• Training & events calendrer.
- Compensation management:
• Salary records and pay history.
• Management of attendance tracking, for incidents and training.
• Time off requests.
• Integration with existing payroll systems such as (Microsoft dynamics GP, worktech inc. pearl, Avanti, UKG).
- Incidents:
• Records and details log.
• Response capabilities to complement our current dispatching program.
• Ability to send notifications to all fire personal through app on personal cell phone devices and
I-pads in each apparatus.
• Standard operating guidelines, procedures and policy storage for easy access for all members.
- Inspections:
• Inspections templates with ability to customize (fire safety inspections, occupancy, etc.)
• Hazard identification and preplanning ability with response information when accessing maps.
• Inventory:
• Asset & maintenance record keeping for all equipment and fleet.
• General consumables tracking.
• Tracking PPE and equipment.
• Public education:
• Event tracking & scheduling.
• Data storage.
• Burn permitting notification online system that the public can access.
- Accounting
• Invoice records for incidents, deployments and mutual aid requests.
• Purchase order tracking.
- Reporting and analytics:
• Customizable reports for personnel, training, and compensation.
• Incident statistics.
• Analytics dashboard for tracking training compliance and personnel metrics.
- Questions/Inquires Deadline: April 09, 2025
