The Vendor is required to provide a comprehensive budget system to enhance the county's financial planning, budget formulation, execution, monitoring, and reporting.
- Provide commercial off-the-shelf (COTS) software as a solution (SaaS) platform for the county's budgeting and financial planning processes that integrates with the county’s existing accounting system, central square's central square's one finance and accounting solution (OFAS), the existing personnel management platform, workday, and can publish an online budget with print budget book publishing capabilities.
- This system should effectively support various stakeholders, including but not limited to budget analysts, department heads, and executive management.
- The chosen Budget System will streamline the County's budget processes, improve data accuracy and availability, provide robust reporting capabilities, and facilitate better decision-making.
- Software requirements
• Cloud-based solution with secure access
• Compatibility with existing county financial systems, specifically the county's financial system central square's one finance and accounting solution (OFAS)
• Compatibility with existing county position management systems, specifically the county's human resources system workday
• User-friendly interface, including customizable dashboards
• Multi-user access with different roles and permissions
• Intuitive navigation to support an easy learning curve
- Administrative requirements
• Single sign-on using SAML v2.0 with integration to the county’s identity and authentication management platform, okta, and layered access for enhanced security
• Automated annual rollovers
• Bulk user management and integrated task support for admins
• No code administration interface that allows access to all system data and controls
- Functional requirements
• Automation of tasks
1. Department service charge development and application
2. County cost target calculations
3. Tracking position changes, including cost, over time
• Full integration of position control data with budget data
• Separate, fully functional test/development environment and production environment
• Ability to track capital projects budgets
• Create and automatically update internal and public dashboards based on budget data
• Publish a state controller’s office and association compliant budget book using built- in publication capabilities
• Support for long-term data archiving and report access
• Custom workflows for budget entry and reporting
- Reporting standards
• User-friendly, customizable, and accessible reporting with ad-hoc capabilities and graphical representations
• Retention of historical data and ability to compare across years
• Capability to generate state and federal reporting as required
• Export functionality to popular formats (pdf, excel, csv)
- Expanded functionality
• Scenario-based budgeting
• Government association award criteria analysis
• Ad hoc automation of manual budget entries
• Forecasting tools using custom forecast methodologies
- System integration
• Full compatibility using flat files and/or application programing interfaces (APIS) with external systems: workday and OFAS
• Automated quality control and reporting for data imports
• Scheduling repetitive processes
- Data management
• Centralized database for budgetary and financial data
• Data validation and audit functions to ensure accuracy
• History tracking for budget changes and rationale for ease of auditing
- Technical standards
• Built on a modern architecture to support scalability
• Data integration capabilities via APIS and flat files with internal systems
• Compliance with industry standards for security, including ISO 27001
• Regular updates and patching to maintain system reliability
- Artificial/business intelligence (AI/BI)
• Writing and editing assistance
• Automated summarization and visualization of budget changes
• Automated insights and prompts for updates.
- Contract Period/Term: 5 years
- Pre-Proposal Meeting (Non-Mandatory) Date: April 24, 2025
- Questions/Inquires Deadline: May 21, 2025