The vendor is required to provide screening data infrastructure is split across multiple systems that were not designed to support centralized surveillance, long-term follow-up, or modern interoperability.
- This fragmentation has led to gaps in care coordination, limited access to timely data, and inconsistent workflows across providers and programs.
- Hearing screening
• Establish the newborn screening surveillance system (NBSSS) as the centralized system of record for all hearing screening and follow-up activities in state.
• Enable entry and tracking of hearing screening results, diagnostic evaluations, and interventions within a unified case management platform.
• Support timely provider reporting through automated data exchange or secure web-based forms for facilities without hl7 capabilities.
• Replace hearing-related data entry in the vital records system with structured, longitudinal data entry and workflows in the NBSSS.
• Support 1-3-6 tracking standards (screening by 1 month, diagnosis by 3 months, intervention by 6 months), with performance monitoring dashboards and reports
- Bloodspot screening
• Enable seamless data integration with the Iowa state hygienic laboratory’s open Elis system, receiving all screening and short-term follow-up data directly into the NBSSS.
• Support bi-directional exchange with Iowa to allow corrections, deduplication, and case updates in both systems.
• Build the internal infrastructure needed to manage and document care beyond initial screening and diagnosis.
• Provide state doh with full visibility and the ability to manage long-term follow-up for conditions identified through bloodspot screening.
• Centralize all bloodspot-related documentation, recommendations, confirmatory testing, and condition outcomes within NBSSS for case continuity and analytics.
• Eliminate the need for vital records to serve as an intermediary for bloodspot data, keeping their scope focused on birth and death records.
- Hearing and bloodspot screening
• Centralize all newborn screening data—including demographic, clinical, laboratory, and follow-up information—into a single, secure, and fully owned system.
• Provide automated case management workflows with configurable triggers, alerts, escalation paths, and resolution tracking.
• Support interoperability with external systems using HL7, FHIR, IJE, and secure file-based methods.
• Ensure data integrity and quality, including support for real-time validation, deduplication, cross-system matching, and correction workflows.
• Enable flexible data entry options, including structured uploads and manual forms, for facilities that lack integration capabilities.
• Deliver robust reporting, analytics, and dashboard tools for compliance, performance monitoring, and epidemiological analysis.
• Guarantee full access to raw, structured, and historical data for authorized state doh analysts to conduct independent research and generate program insights.
• Enable biostatisticians and epidemiologists to access row-level data and apply code to generate automated reports for public health surveillance at the state level and mandated reporting at the national level.
• Implement role-based access controls and integration with state identity and access management standards.
• Ensure the system is modular, configurable, and scalable to support additional screening conditions, workflow updates, or policy changes.
• Provide training, technical support, and sustainable maintenance to ensure long-term system effectiveness and user adoption.
- Questions/Inquires Deadline: April 30, 2025