The vendor is required to provide for the deployment and support of a grant management system, including setup, integration, training, and maintenance.
- Interface with other division applications to submit/transmit data and documents (at least daily):
• State financial system, which is the state’s financial system of record
• Document management software
• Adobe software
• Awarded implementation vendor’s software
• Tableau, smart sheet, and Microsoft office suite, specifically power bi, Microsoft word, and Microsoft Excel®
• Commonly used enterprise database software.
- Complete multiple tasks in real time, within the same record, including allowing real-time editing.
- Interface with other applications such as those listed in int-1, and any others identified by the vendor, to search for and extract data.
- Solution’s available support integration methods and the integration environment.
- Be accessible through multiple client platforms and devices such as laptops, desktops (Microsoft windows®, apple mac®, google Chromebook®), tablets, smart phones (apple iPhone®, google android®) and other mobile devices.
- Support modern browsers (current version and one (1) previous version) and list all web browsers supported by the solution.
- Have a responsive design for mobile user access.
- Provide data validation of user inputs to ensure data accuracy, prevent errors, and streamlined information.
- Work with state development teams to determine the data and communications needs for interfaces.
- Prevent duplicative information and establish processes to unify records.
- Allow the upload and storage of images to the system and associate uploads with the appropriate grant if necessary.
- Provide interactive online form submittal, including digital signatures, document uploads, and image uploads.
- Manage separate but related process flows related to an application and facilitate visibility and communication between separate teams to ensure programmatic coordination and compliance with federal regulation and state policies and procedures governing different programs.
- Provide an application dashboard to allow applicants to check the status of their own application
- Track grant funding sources, allocations, obligations, expended and remaining funds across fiscal years (cumulative), and per fiscal years.
- Provide strong data type validation to enforce data integrity.
- Provide "best practice" guidelines for system administration, backups and disaster recovery.
- Combine supporting documentation and send division finance an invoice with all the documents housed in the cost record.
- Upload and store w-9’s, vendor electronic payment (VEP) forms, and package information.  - Notify finance users that there is package information in the finance queue that needs processing.
- Generate bill payment reports.
- Manage returned checks, missing checks, returned payments, and manual data entry for recording purposes only (as needed).
- Receive payment and reimbursement information to be housed back into the system.
- Handle data import, export, and file transfer utility processes.
- Perform hardware configuration (if applicable) testing, system integration testing, and stress and load testing.
- Test the solution for accessibility based on web accessibility initiative best practices and accessibility by screen reading devices before delivering it, and to test any updates or patches going forward.
- Contract Period/Term: 3 years
- Pre-Offer Conference Date: May 8, 2025
- Questions/Inquires Deadline: May 12, 2025