The vendor is required to provide a comprehensive catalog and curriculum management solution to support both degree and non-degree program requirements.
- The solution should streamline and enhance the processes involved in creating, updating, and managing course catalogs, course descriptions, and curriculum structures.
- The system must also track key attributes and dependencies—such as prerequisites—and enable curriculum mapping, while accommodating the unique processes of university decentralized schools and colleges and supporting quality assurance standards.
- A critical feature of the solution is the ability to synchronize the course catalog with the student information system (sis) and support curriculum planning for all programs.
- Platform should improve data accuracy, centralize catalog and curriculum information, and support the complex workflows involved in course and program design, approval, and tracking. it should also facilitate reporting for legislative and accreditation compliance, ensuring that university maintains high standards for institutional assessment and governance.
- The solution should increase operational efficiency, minimize manual processes, and enhance the user experience for staff and faculty involved in academic planning and management.
- Curriculum management requirements            
• Staff and faculty can use a course approval workflow process and set of custom forms for new courses, course updates and course deletions. 
• Both the workflow and the forms are customizable for schools and colleges and then individual departments and units.
• Staff can edit the information submitted in a completed workflow step
• System has the ability to initiate specialized secondary workflows with separate forms based on primary course approval form input (workflow branching and sub-processes). 
• For instance, schools and colleges see unique separate proposal forms generated and workflows initiated when the primary course approval form indicates that a course will meet a specific requirement like the race & ethnicity requirement.
• Staff and faculty can attach documents to course change requests as part of the workflow.
describe how staff can make batch updates (approve or deny) to multiple course change requests in workflow at once.
• Staff can create a report of all course change requests in progress or completed. the content of the report should be customizable. 
• Committee members and faculty and other designated users should have view-only access to the reports.
• System has the ability to pre-populate course approval forms with current data from the central um sis when modifying or deleting a course (integrated with um sis).
• System has the ability to capture and pre-populate data in course approval forms that is not available from the central um sis when creating, modifying or deleting a course.  
• When pre-populating, the data could be drawn from information saved from a previously submitted form for the course.  
• An example of this is the number of credits and hours per week allocated to each component of a course.
• Custom rules that validate form input prior to submission should be possible, including required fields and custom rules. for example: ensure that the number of credits and hours per week is entered for each course component and each credit for a lecture component corresponds to one hour per week and each credit for a lab component corresponds to two hours per week.
• Staff and faculty can designate student outcomes associated with courses (students can use a course to accomplish a certain required outcome).  
• These could include accreditation board for engineering and technology (abet) outcomes for accreditation and compliance reporting
• System has the ability to set permission on what course components are created
• Staff or instructors can enter extended course or class descriptions beyond the shorter descriptions available in the umsis.  
• These could be for the university community and public-facing. 
• An approval workflow should be an option if required.  
• These extended descriptions would be displayed in the course catalog and class listings.
• Staff can upload images or files containing archived course approval request forms from another system or paper process.
- Class search tool
• Students, faculty and staff can view class section listings for past, current and upcoming terms.
• Students, faculty and staff can view class section listings that include descriptions, links to syllabi, textbook info, prerequisites, corequisites, credit level, instructors for class sections, repeatability, class format, special designations and tags attached by schools and college, cross listings and combined/meet together sections, etc.
• Students, faculty and staff can view extended class descriptions beyond the shorter description imported from the central um sis
• Students, faculty and staff can search class section listings by term, descriptive and schedule detail, instructor, available seats, credit level credits earned, instruction mode (in person, online, etc.).   
• They can also search for a specific course.
• Students, faculty and staff can do a more advanced search of class listings by custom tags attached by schools and colleges, requirement met, typical sequence with other courses, etc.
• System has capability to snapshot and retain past data so that there is the ability to search past years and terms
• Class listings can be restricted to the university community via authentication (not public).
- Contract Period/Term: 5 years
- Optional Pre-Bid Conference Date: June 13, 2025