The vendor is required to provide post-disaster agency public assistance cost-recovery management services for past, current, and future emergency declarations.
- This includes assisting the city with recovery efforts under state and federal aid programs (agency specifically).
- Duties also include assistance and support in grant management, compliance and administrative services in connection with applications for reimbursement from state, federal or other grantor agencies, including agency, for significant losses and costs incurred because of disasters or emergencies.
- Recovery
• Technical advisory services related to debris removal, permanent repairs, and recovery from disasters.
• Review information gathered on the extent of damages, including facilities, public infrastructure, utilities, and private property caused by a disaster or emergency event.
• Develop and implement strategies and technical advice to secure funding and claiming opportunities through insurance, federal and state programs, and special legislation to continue government services during the recovery process.
• Assist in preparing and filing cost reimbursement requests during the eligibility time frame.
• Assist in or provide staff to prepare and perform audits, project and disaster closeouts, and other disaster cost recovery duties.
• Prepare documentation for appeals, arbitrations, and audits, and respond to audit findings, as required.
• Determine how to manage expenditure tracking in line with cop financial processes and which simplifies expenditure and reimbursement reporting.
• Provide support for strategic planning and coordination of all recovery efforts
• Assist in preparing grant applications, ensuring compliance with all requirements.
• Assist in preparing and submitting pre-disaster mitigation plans and post-disaster funding applications.
• Assist in submitting projects and responding to proposal received from agency
• Develop strategies to manage reimbursements effectively.
• Initial meeting will be in person to set up the requirements for the insurance claim process.
• Provide assistance and oversight to city with claims or claiming process.
• Assist with documentation and submission of insurance claims.
• Identify any inefficiencies or challenges in the claims process and provide recommendations to streamline the process.
• Assess the coverage provided by the insurance provider in comparison to the grant funding.
- Contract Period/Term: 3 years
- Questions/Inquires Deadline: April 10, 2025