The vendor is required to provide comprehensive inspection, testing, maintenance, repair and replacement services for fire suppression at designated city facilities for the following.
• Backflow prevention systems-are essential in fire suppression systems to prevent the contamination of potable water sources with non-potable water, like fire suppression water.
• Automatic fire pumps-regular visual checks of pump components, including valves, gauge readings, fuel/oil levels, electrical systems, ventilation, and heating, are essential.
• Fire sprinkler systems annual inspection.
• This ensures fire sprinkler systems are functional and compliant with standards like national fire protection association (“NFPA”) NFPA 25.
o Wet pipe sprinkler systems-verification of system functionality, including flow tests, valve tests, and pressure checks to confirm proper operation.
o Dry pipe systems-visual inspections of pipes and fittings, main drain tests to verify valve function, and inspections of components like air compressors and water level alarms.
o Pre-action systems-the focus is on pre-action systems, a type of fire suppression system that uses a pre-action valve to control the flow of water until a fire is detected.
o Deluge system-regularly checking the system for leaks, damage, and proper functionality.
• Fire pump testing-fire pump testing typically involves various procedures, including flow tests, pressure relief valve checks, and verification of pump performance against nameplate data.
• Fire detection and alarm systems-proposers are required to offer a complete package of services for fire suppression systems at designated city facilities, specifically focusing on fire detection and alarm systems.
• This includes comprehensive inspections, testing, maintenance, repairs, and replacements to ensure these systems are functioning properly.
o Annual inspection, testing and performance verification-proposers are required to offer a complete package of services for fire suppression systems in city facilities, including routine inspections, testing, performance verification, maintenance, repairs, and replacements.
o This includes ensuring compliance with relevant codes and standards like NFPA
o Emergency lighting maintenance and testing-maintaining and testing emergency lighting systems, which are crucial for safety during evacuations.
• Special hazard fire suppression systems-regular checks to verify system components are in good working order and that systems are functioning as designed, including fire suppression systems, fire pumps, and associated equipment.
o Dry-chemical suppression systems.
o A thorough examination of the system and its components to identify any issues like physical damage, corrosion, or other defects.
o Wet-chemical suppression systems.
o Inspection and maintenance, as required by standards like NFPA 17a for wet chemical systems, are crucial for system reliability and effectiveness.
o Carbon dioxide (“co2”) suppression systems.
o Testing of co2 fire suppression systems involves verifying that the system meets performance standards, including speed of co2 discharge, concentration levels, and duration of those levels.
o This includes monitoring co2 concentrations at different heights to ensure safe re-entry after a fire.
o Additionally, the system's components, such as cylinders, control systems, and alarms, are also checked.
o Commercial cooking fire suppression systems.
o Thorough inspections of all components of the commercial cooking fire suppression system, including nozzles, piping, and control panels, to ensure proper functionality and safety.
• Type of extinguishers currently used by the city
o Class a will put out fires in ordinary combustibles, such as wood and paper.
o Class b are for use on flammable liquids like grease, gasoline and oil
o Class c are suitable for use only on electrically energized fires
o Carbon dioxide extinguish fire by taking away the oxygen element of the fire triangle and also removing the heat with a very cold discharge
o Class k have certain similarities to class b fires, those fueled by petroleum products, due to the fact that they both involve flammable liquids
o Dry chemical, extinguish the fire primarily by interrupting the chemical reaction of the fire triangle.
• Preventive maintenance parts and repair
o Receive written approval from the facilities superintendent or facility services manager prior to the repair work being performed.
o Notify and coordinate all site visitations and access with a facilities superintendent or facility services manager before any repair work is performed.
o Inform facilities superintendent or facility services manager of all fire extinguisher safety related issues.
• Invoice requirements
o Provide a detailed invoice listing all parts purchased, including descriptions, quantities and prices
o The city will reimburse the awarded contractor for parts purchased. parts will be charged as a pass-through cost.
o The invoice should also include the labor cost, if it is outside of the annual inspection.
• Disposal of waste materials
o All waste materials generated by the awarded contractor performing work under this contract, will be disposed of off-site by the awarded contractor at the awarded contractor’s expense.
o Disposal of all materials must comply with all local, state and federal guidelines, regulations and requirements.
o No materials are permitted to be disposed of at the city.
- Questions/Inquires Deadline: June 23, 2025