Chemical Inventory Management System

The Vendor is required to provide for a comprehensive, cloud-based Chemical Inventory Management System (CIMS) designed to enhance safety, ensure regulatory compliance, and optimize real-time inventory tracking from procurement to disposal.
- Required system components:
• Chemical safety and inventory management
• Hazardous waste tracking and disposal management
• Radioactive isotope tracking and procurement
• A centralized Safety Data Sheet (SDS) hub
- The desired system will be cloud-based and deployed across a broad physical footprint, including 400+ laboratories (research, teaching, and preparation spaces), as well as facilities management locations and custodial closets. These locations span multiple campuses, buildings, and room types.
- The platform must support multi device access (desktop computers, mobile phones, and tablets) and allow users to import and export data in CSV format, ensuring compatibility with tools such as Microsoft Excel and MATLAB.
- The system must support hierarchical location tracking (campus, building, room, storage area), room level inventory assignment, and both laboratory and non-laboratory chemical use environments
- The system must provide robust role-based access controls, scalable user management, and an intuitive interface appropriate for frequent onboarding in an academic environment.
- License fees must be comprehensive to include an unlimited number of users.
- System must easily integrate with:
• The University’s existing chemical procurement system to enable seamless cradle to grave tracking beginning at purchase.
• Identity and access management systems for single sign on (SSO.)
• Facilities or space management systems.
• Hazardous waste vendors for electronic manifests and disposal documentation, along with secure reporting and data export capabilities to support regulatory and institutional requirements.
- Dynamic door signage based on active chemical inventory - door signage must reflect current hazards present in each space and update as inventory changes.
- The system must allow for customizable signage templates and configurable fields to align with institutional standards, emergency response requirements, and regulatory guidance.
- The system must also include a training module or training portal to assign, track, and document required training related to chemical safety, hazardous waste handling, radiation safety, and system use. Training functionality must support record retention, completion tracking, expiration monitoring, and compliance reporting.
- The system must support internal communication and notification capabilities. This includes the ability to send automated emails and system notifications related to inventory changes, chemical receipts, waste pickup requests, container status, expiring or overdue training, and other compliance critical events.