Child Nutrition Management Information System

The Vendor is required to provide a child nutrition management information system.
- Key Activities:
• Program Applications— Process and manage annual applications and agreements.
• Program Compliance/Administrative Reviews— Conduct a variety of programmatic reviews annually and on various program cycles, which includes offsite document reviews and on-site meal service observations, to ensure program integrity and compliance.
• Financial Oversight—Carry out financial reviews and monitor fiscal accountability of participating organizations.
• Policy Implementation— Enforce new state and federal program requirements.
• Training and Technical Assistance—provide a variety of in-person and virtual supports to local program operators offering guidance on program operations and compliance.
• Resource Development—Create and make available agency templates, resources, and tools to support program administration at the local level.
• Data Analysis and Reporting—collect, validate, and analyze program data and generate reports to support effective Program oversight.
• Program Flexibility—Manage waiver and capital expenditure requests; and respond to unanticipated closures to ensure continuity of meal service.
- This includes, but is not limited to:
• Sponsor and site applications, approvals, and renewals
• Claims submission, validation, reimbursement processing, and SFSP advance requests
• LEA data reporting (e.g., financial, verification, food safety, CEP)
• Program compliance, monitoring, and corrective actions (Administrative reviews, Procurement reviews, CACFP and SFSP administrative reviews)
• Reporting, analytics, and federal/state reporting requirements
• Integration with external systems (e.g., Direct Certification, financial systems, authoritative state data sources)
• Role-based workflows for agency staff, sponsors, reviewers, and auditors
• Sponsor Application
• Site Application
• Claims for Reimbursement
• Late/Adjusted Claim
• Administrative Review
• Procurement Review
• Direct Certification / Eligibility Review
• Financial Review/Audit
• User Access Request
• Review Appeals
- The solution must support configurable, policy-driven workflows that adapt to varying program participation, sponsor characteristics, and regulatory scenarios without requiring vendor custom development.
- This includes dynamic applications, configurable administrative review forms, waiver tracking, state-defined data elements, and layered state and federal compliance logic.
- The system shall support end-to-end lifecycle management for program operations, including applications, eligibility validation, claim processing, reporting, compliance tracking, required data collections, and audit-ready documentation.
- The system shall provide defined and enforceable governance controls for managing sponsors, sites, and institutional hierarchies across all supported programs. This includes state-controlled master data, entity lifecycle management, cross-program termination logic, and preservation of historical institutional records.
- The solution shall ensure data integrity, authoritative source alignment, and auditable entity management. Sponsors and sites must be structured in a scalable, parent-child hierarchy model that supports oversight and reporting.