Capital, Bond, And Investment Tracking And Reporting Software

The Vendor is required to provide capital expenditure tracking and reporting and bond fund drawdown management software and implementation services and/or investment reconciliation and reporting software and implementation service.
- Ability to define project charters, funding sources, timelines, and departments.
- Modules for project-specific capital planning and expenditure tracking.
- Ability to close out a project and transfer totals to the appropriate account to track as a capital asset and flag for depreciation.
- Project close-out functionality at both the project and sub-project level
- Support for retainage amounts and payout upon project completion.
- Multi-year budgeting that supports adjustments and amendments.
- Ability to assign multiple funding sources to a single project, including bonds, grants, and general fund.
- Ability to track bond disbursements, timing, and restrictions.
- Ability to track allowances, including usage, increases, and the relationship with work orders.
- Ability to reduce work order amounts and add differences back to contract allowances.
- Tracking at the work order level, including against allowances and contracts.
- Tracking at the amendment level, including approved use of do-not exceed amounts.
- Real-time visibility of planned, actual, and committed costs.
- Track commitments throughout the project and purchase order lifecycle.
- Report generation by fund, project, fiscal year, funding source, and expenditure type.
- Maintenance of a traceable history for every transaction
- Ability to automatically generate approval letters based on drawdown data and route for approvals.
- Automated notifications when approaching budget thresholds, bond fund expiration dates, and compliance deadlines.
- Full audit-ready logs for drawdowns and capital transactions, including attached or linked documentation.
- Role-based permissions to control access to and modification of critical data.
- Audit trails and approval workflows for adjusting entries related to locked historical data.
- Ability to export logs and reports for use with external auditing systems.
- Ability to integrate with a future comprehensive financial dashboard system.