Criminal Case Intake and Disposition Portal

The Vendor is required to provide to transmit c Case referrals are submitted using the Criminal Case Intake and Disposition (CCID) form, a division-owned instrument relied upon by agency to transmit case information and track referrals between agency, the division, municipal prosecutors’ offices that receive case referrals directly from agency, and the system.
- Each CCID generates a unique Arrest Tracking Number (ATN) that follows the case through its lifecycle.
- This process may include the generation, receipt and filing of court documents; negotiations between the parties; issuing subpoenas for grand jury, evidentiary hearings and trial; the receipt and disclosure of evidence from the CMS and the Division’s agency environments; the tracking of those disclosures; attending court hearings and maintaining clear notes from those hearings; and contact and maintain a record of victim and witness contacts.
- The ability to process cases the Division has deemed eligible for prosecution. This includes the initiation, routing, monitoring, and overall management of all activities and actions necessary to progress a prosecutorial case from initial filing to disposition (and post-disposition processing if necessary).
- The ability for the Division to receive incoming case files and perform all necessary functions to determine what cases to prosecute, and conduct all necessary activities and actions to prepare accepted cases for further processing (e.g. generating charging documents, conducting arraignments, preparing discovery etc.).
- The ability for the Division to manage evidence, including through audit and tracking logs and disclosure of evidence. Evidence management should enable Division employees to (at a glance) identify what has been disclosed, when it was disclosed and to whom, and restrict what should be disclosed.
- The ability to process a case through to trial, including by developing exhibits, maintaining clear notes, tracking witness availability, and issuing subpoenas and other relevant pleadings.
- The ability for the Division to manage cases other “special” case types, such as appeals, petitions to revoke probation, co-defendant cases, investigations, and conflict cases. Conflict cases may be a case that requires restricting access to select Division employees.
- The ability for Division employees to dispose of cases, record the reason for the disposition, enter disposition/sentencing details, share that information with the referring agency, and take other post disposition action, including schedule restitution hearings.
- Support Operational Oversight and Supervision: Provide supervisors with tools to monitor attorney and staff workloads, performance, and case progression. Allow team leads to generate workload distribution reports and identify potential case backlogs or areas requiring reallocation of resources. Enable individual users to track their own caseloads, deadlines, and tasks.
- Enable Data-Driven Decision-Making: Include dashboards and visualizations for quick reference to key metrics. Offer tools for trend analysis, forecasting, and comparative analysis between judicial districts or time periods. Allow for export of data to Excel, PDF, or other formats for offline analysis or sharing.
- This position is responsible for developing, maintaining, and interpreting statistical information related to criminal case activity statewide.
- The Case Management Coordinator serves as the primary point of contact for coordinating, maintaining, and supporting the Division’s case management system and related workflows. This position ensures the integrity, usability, and functionality of the case management platform to support the operational and legal needs of attorneys, paralegals, and administrative staff across all Division offices.
- The Case Management Coordinator plays a critical role in ensuring that the system supports consistent, timely, and accurate case handling, discovery, and reporting across the Division. The position may also assist with data analysis and contribute to the development of performance metrics and reporting tools.