Electronic Requisitioning System

The Vendor is required to provide electronic requisitioning solution that supports end-to-end requisition-to-purchase workflows, including request creation, approval routing, tracking, and purchasing.
- Requirement:
1. System administration and workflow configuration
• Enable configurable approval workflows based on organizational hierarchy, user role, department, location, commodity, and spending thresholds.
• Enable login using shared/generic requestor ids.
• Assign default buyers and ship-to locations per requestor.
• Provide role-based access controls and mass user/responsibility uploads.
• Implement approver override capabilities for requisitions in process.
2. Requisitioning capabilities
• Support catalog and non-catalog requisitions, including direct-to-supplier ordering.
• Allow modification of ship-to location across all requisition lines.
• Enable updates to key requisition data during approval routing.
• Provide requisition templates and template maintenance.
• Support inventory orders that deplete quantities from the main storeroom/warehouse.
• Provide real-time visibility into requisition status, approvals, inventory availability, and order fulfillment.
3. Bill-only and bill-and-replace functionality
• Capture required surgery case data
• Flag and enforce required fields for bill-only requisitions.
• Support consignment inventory ordering and replacement workflows.
4. Favorites and template management
• Provide public and private favorites lists.
• Allow add/delete functions and mass upload of favorites.
• Support the creation and modification of requisition templates.
5. Vendor and item management
• Control vendor availability for special order requests.
• Support mass vendor data uploads.
• Control item availability per inventory organization.
• Flag items as stock-able or non-stock-able.
• Support mass catalog item uploads.
6. Inventory organization management
• Configure new inventory organizations.
• Split existing organizations to support varying operational setups.
7. Reporting and dashboards
• Provide standard and custom reporting for:
• Requisitions by user, organization, and status.
• Orders by buyer.
• Requisitions by approver.
• Provide dashboards for requisition and order visibility.
8. Integrations and security
• Support secure, reliable, and automated data exchange.
• Utilize oracle-supported APIs, web services, or other industry-standard integration methods whenever possible.
• Implement inbound and outbound interfaces with oracle EBS for items, pricing, vendors, requisitions, PO status, and inventory order status.
• Provide real-time or near-real-time visibility into requisition status, approvals, inventory availability, purchase order status, and order to end users.
• Encrypt all file transfers using SFTP with PGP encryption.
• Ensure compliance with HIPAA and organizational it security standards
9. Training and documentation
• Provide end-user and administrator training (virtual and in-person).
• Deliver workflow documentation, configuration documentation, and training materials.