Flexible Spending Employee Benefits Program and Voluntary Insurance Plans Services

The Vendor is required to provide third party administrators to provide flexible spending employee benefits program & voluntary insurance plans for the benefits-eligible employees of the County.
- These services include, but are not limited to reviewing and proposing modifications to the structure and organization of the county’s flexible spending employee benefits program in conformity with regulations prescribed under section 125 of the internal revenue code; preparing all necessary plan documents, informational materials for employees and employee enrollment forms; conducting employee sign-up and orientation sessions; providing online enrollment options for new hires/newly eligible employees and during annual open enrollment periods; holding employee contributions, making reimbursements in accordance with each participant’s elections and providing each participant a statement of their account; providing quarterly and year-end settlement reports showing each participant’s contributions and reimbursements; and providing guidance and interpretations of the laws, rules and regulations governing cafeteria plans.
- The Flexible Spending Account TPA must coordinate and collaboratively work with a Voluntary Insurance Plans provider as part of the procurement bidding process to prepare and submit a unified bid.
- The Voluntary Insurance Plans will be made available to newly eligible benefits-eligible employees (or during annual open enrollment periods) and may include accident insurance, cancer care insurance, critical illness insurance, and/or other supplemental insurance plans.
- The Voluntary Insurance Plans provider will provide the administration of the Voluntary Insurance Plans, including enrollment, distribution of information/documentation to enrolled members as needed, and claims processing.
- The Voluntary Insurance Plans provider must adhere to the County’s Flexible Spending Employee Benefits Program in conformity with regulations prescribed under Section 125 of the Internal Revenue Code as it relates to the offering of pre-taxable benefit plans.
- The Flexible Spending Account TPA and Voluntary Insurance Plans provider must provide an online option for enrollment (primary) as well as manual/paper enrollment process for exceptions.
- The Voluntary Insurance Plans premiums will be paid by the respective employees and there will be no administrative fees paid by the County for the administration of these plans.