Utility Asset Management Consultant and Program Oversight Services

The Vendor is required to provide to engage in and contract services from qualified firms to serve as an asset management consultant and program manager for a practical, data driven utility asset management program covering water and wastewater infrastructure for the utilities department.
- The leak detection testing contractor shall be separately procured and shall provide the labor, supervision, equipment, field crews, traffic control support, leak detection testing equipment, data collection tools, and production capacity necessary to perform leak locating, documentation, and deficiency reporting.
- The valve exercising contractor shall be separately procured and shall provide the labor, supervision, equipment, field crews, traffic control support, valve exercising equipment, data collection tools, and production capacity necessary to perform valve locating, exercising, documentation, and deficiency reporting.
- The Asset Management Consultant shall not be responsible for physically conducting leak detection testing. The consultant's primary role under this task is to assist with preparation and technical evaluation of the separate leak detection testing procurement, provide technical oversight, verify data quality, and integrate field results into the City's asset management program
- The consultant shall distinguish between real losses, apparent losses, authorized unbilled consumption, data quality limitations, metering issues, billing/accounting issues, unauthorized consumption, and physical leakage.
- Objectives:
• Establish a practical asset management framework for water and wastewater infrastructure.
• Review and improve existing asset inventory information, including GIS, work-order, maintenance, inspection, break-history, leak-history, and capital project data.
• Develop an asset hierarchy, asset data standards, and data dictionary that can be maintained by City staff.
• Validate the City's estimated 13.5 percent leakage/non-revenue water baseline and identify major contributors to water loss.
• Develop a prioritized leak detection and water loss control program.
• Develop the technical scope, field data standards, contractor qualifications, production requirements, and performance measures for a separate valve exercising contractor procurement and a separate leak detection testing procurement.
• Assist the City with technical evaluation and scoring support for the separate valve exercising procurement and separate leak detection testing procurement, subject to City Purchasing and Legal requirements.
• Provide technical oversight and quality assurance/quality control for the separately contracted valve exercising field services and separately contracted leak detection testing and field evaluation services.
• Identify critical valves, inoperable valves, missing valves, inaccessible valves, paved-over valves, buried valves, and valves requiring repair or replacement based on contractor results and City records.
• Develop a risk-based assessment methodology for water lines, wastewater lines, valves, and related assets.
- Obtain City authorization before any field activity involving system access, flow monitoring, pressure monitoring, leak detection, site entry, confined space entry, right-of-way work, or coordination with valve exercising field activities.
- Support the City in establishing procedures requiring the separate valve exercising contractor to obtain City authorization before any valve operation.
- Provide quality assurance and quality control for all field data, GIS data, scoring models, cost estimates, schedules, and final recommendations.
- The City may consider the following when determining whether to authorize the next gate:
• Timeliness of consultant performance.
• Quality and completeness of deliverables.
• Responsiveness to City comments.
• Usefulness of recommendations.
• Accuracy and completeness of data.
• Coordination with City staff.
• Quality of procurement support.
• Effectiveness of valve exercising contractor oversight and/or effectiveness of leak detection contractor oversight.
• Integration of valve exercising results into the asset management model and integration of leak detection results into the asset management model.