Capital Asset Inventory Services

The Vendor is required to provide one-time physical inventory of all capital assets across twenty-six (26) facilities, formatted for seamless integration into district financial software.
- Field inventory & tagging
• Physical walkthrough: inspect every room, office, and classroom in all 26 locations.
• Asset threshold: all items ≥ $5000 and "sensitive" tech (laptops, iPad) regardless of cost.
• Barcode application: apply durable, tamper-evident tags to all un-tagged qualifying assets.
- Personnel & safety
• Criminal records check: all field personnel must have current (within 12 months) BCI and FBI checks.
• Identification: staff must wear visible company-issued photo id badges and check in/out at every main office.
• Student privacy: no interaction with or photography of students is permitted.
- DPS capital assets listing
• Format: excel or csv.
• Purpose: estimate of current volume of records expected to reconcile.
- Master building list
• Spreadsheet of all 26 locations for labor estimation
- Facility floor plans
• Allows the field team to "map" their progress and ensure they haven't missed any wings or modular classrooms.
- District asset policy
• Capitalization threshold: (e.g., "all items with a life of 1+ years and a cost of $5,000+").
• Sensitive item list: a list of items that must be tagged regardless of cost (e.g., "all IPad, Chromebook, and projectors").