The vendor required to provide a safe and cost-effective solution for document shredding services to safely dispose of confidential information, securely and efficiently.
- Collection containers
• Supplier shall provide secure collection containers in a variety of sizes (desk-side, office, and high-capacity rolling bins).
• Containers must be clean like-new, free from dirt and debris, secure, lockable-key, tamper-proof, and bar-coded for confidential disposal, and maintained in good condition at no additional cost.
• Supplier shall deliver, install, and replace containers as needed throughout the contract term.
- Shredding standards
• All documents must be shredded using a cross-cut or micro-cut method that renders material irrecoverable.
• Supplier must meet or exceed industry standards for secure destruction.
• Shredding shall be performed either:
o On-site at county facilities using a mobile shredding truck, or
o Off-site at a secure shredding facility with documented chain-of-custody procedures that can be accessed via the supplier's dashboard or portal.
- Service responsiveness
• Scheduled services shall be performed on a monthly basis as determined by the county.
• Provide on-call and emergency shredding services when requested by the district.
• Respond to requests for additional containers, services schedule changes, or purging needs within a minimum of five (5) business days that includes a separate invoice for that location to the attention of the school9s bookkeeper and central office department bookkeeper and administrative assistant.
- Supplier shall service all schools, the central administration building, and other county facilities as designated.
- Online portal and dashboard access for certification and reporting
• Access and download certificates of destruction, view invoices, service logs, account access in real-time for each location pickup, and other reports:
• Provide monthly service reports including number of sites serviced, container pickups, and total volume of materials destroyed
• Track service schedules and container pickups.
• Communicate directly with assigned vendor account representative through a built-in chat or message feature.
• County multiple district administrators with varying levels of access and permissions as needed.
- Contract Period/Term: 5 years
- Questions/Inquires Deadline: December 17, 2025
