Disaster Debris Monitoring and Recovery Consultation Services

The vendor is required to provide disaster debris monitoring services to include debris which originated from the public rights-of-way, private property, drainage areas, waterways, and other areas that was disposed on the agency wastewater conveyance system rights-of-way and properties.
- Services include:
•Coordinating briefings, work progress, staffing, and other key items with the agency on an as-needed basis.
•Scheduling work for all team members and contractors as needed.
•Hiring, training, scheduling, and managing field staff.
•Monitoring recovery contractor operations and making/implementing recommendations to improve efficiency as well as speed up recovery work and assure all debris removal work meets agency eligibility guidelines.
•Assisting the agency with responding to public concerns and comments.
•Certifying contractor vehicles and equipment for debris removal using methodology and documentation practices appropriate for contract monitoring.
•Documenting load tickets into proper database or other system conducive to agency requirements.
•Digitizing of source documentation (such as load tickets).
•Furnishing and operating an automated/electronic (paperless) debris tracking system.
•Developing operational reports to keep the agency informed of work progress on a weekly basis.
•Development of maps, GIS applications, etc. as necessary.
•Gather GPS data as necessary.
•Comprehensive review, reconciliation, and validation of debris removal contractor(s) invoices prior to submission of the agency for processing.
•Project worksheet and other pertinent report preparation required for reimbursement by agency and any other applicable agency for disaster recovery efforts by agency staff and designated debris removal contractors.
- Grant management consulting services:
- As directed by the agency the consultant shall provide:
•Identification of eligible emergency and permanent work (category a-g).
•damage assessment
•Assistance in attaining immediate needs funding.
•Prioritization of recovery workload.
•Loss measurement and categorization.
•Insurance evaluation, documentation adjusting, and settlement services.
•Project worksheet formulation, generation and review.
•Additional reimbursement support from agency and other applicable agencies, organizations, and companies.
•Assistance with submitting proper documentation through agency and agency portals, as needed.
•Staff augmentation with experienced public assistance coordinators and project officers.
•Interim inspections, final inspections, supplemental project worksheet generation and final review.
•Appeal services and negotiations.
•Reconstruction and long-term infrastructure planning.
•Final review of all emergency and permanent work performed.

- Contract period/term: 3 years